What are the responsibilities and job description for the Senior Financial Awards Analyst position at BioMADE?
Brief Description
Status: Temporary
Estimated Duration: 6 Months
The Senior Financial Awards Analyst will follow processes and procedures to drive BioMADE (501(c)(6)) financial services relative to the receipt of outside award funding. The funding portfolio is complex, including federal, state, and private financial support, significant and complex cost share, and membership dues. BioMADE's agreements typically operate under 2 CFR 200 (Uniform Guidance). The Senior Financial Awards Analyst is responsible for the financial oversight, reporting, and compliance of federal and state funded programs, serving as a key finance liaison with each funder. This role will work closely with program managers, finance colleagues, contracts, and compliance teams to ensure accurate, timely, and compliant management of funds.
Essential Duties And Responsibilities
Budgeting, Forecasting, and Subrecipient IDC Rates
BioMADE offers flexible (hybrid) work options for some positions based on business roles and needs. For flexible (hybrid) positions, employees are expected to work 3 days per week in the office, including the All-staff days of Tuesday and Thursday, and may work 2 days per week from a home office.
Summary
About Us
BioMADE is a public-private partnership at the forefront of the exciting bioindustrial manufacturing industry. Bioindustrial manufacturing is transforming how we make products in the U.S. – from chemicals to materials to food and more. Working with our network of 330 leading industry, academic, and nonprofit members, BioMADE is securing America’s future through bioindustrial manufacturing innovation, education, and collaboration.
By harnessing the power of biology, BioMADE and its members are creating more robust and resilient supply chains, making the U.S. more self-sufficient, re-shoring manufacturing jobs, and producing more environmentally sustainable products without relying on traditional petroleum sources. BioMADE is also building a globally competitive STEM workforce to ensure American workers are prepared and ready to fill new jobs within this rapidly growing industry. National interest and momentum for bioindustrial manufacturing is at an all-time high. Join this dynamic, growing organization to make a difference in the future of bioindustrial manufacturing!
BioMADE offers competitive salaries commensurate with experience, an annual bonus plan, and a comprehensive benefits package which includes 100% employer-paid medical, dental, and vision insurance for employees and a generous contribution toward dependent coverage, short- and long-term disability insurance, basic and supplemental life insurance, flexible spending plan, a robust 401(k) retirement plan with a dollar-for-dollar up to 6% match, accrued Paid Time Off, and a generous holiday calendar. We also offer a hybrid work environment for many positions, casual dress, free parking, internet and cell phone stipend, and continuing skillset development opportunities.
Export Control Disclaimer
This position will involve access to hardware, commodities, and technical information subject to the Export Administration Regulations or International Traffic in Arms Regulations. Accordingly, any hiring decision might depend in part on the BioMADE's ability to obtain or rely on federal government authorization as required, if you are not a U.S. citizen, lawful permanent resident of the U.S., asylee, refugee, or other qualifying protected individual as defined by 8 U.S.C. 1324b(a)(3).
EOE Statement
BioMADE is an equal opportunity employer to all and makes hiring and employment decisions without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation or any other characteristic protected by applicable federal, state, or local law.
Status: Temporary
Estimated Duration: 6 Months
The Senior Financial Awards Analyst will follow processes and procedures to drive BioMADE (501(c)(6)) financial services relative to the receipt of outside award funding. The funding portfolio is complex, including federal, state, and private financial support, significant and complex cost share, and membership dues. BioMADE's agreements typically operate under 2 CFR 200 (Uniform Guidance). The Senior Financial Awards Analyst is responsible for the financial oversight, reporting, and compliance of federal and state funded programs, serving as a key finance liaison with each funder. This role will work closely with program managers, finance colleagues, contracts, and compliance teams to ensure accurate, timely, and compliant management of funds.
Essential Duties And Responsibilities
Budgeting, Forecasting, and Subrecipient IDC Rates
- Develop and independently manage complex budgets for federal, state, and other awards, including review of initial proposals and ongoing revisions.
- Provide guidance on budget modifications, ensuring alignment with program objectives and compliance requirements.
- Complete analysis and system tracking of assigned awards and subawards
- Complete analysis of payroll projections and full time equivalent (FTE) utilization associated with managing program expenses, including all associated management fees.
- Complete monthly effort analyses and conduct spot audits of the timekeeping system to ensure program expenses are correctly identified and booked
- Provide technical assistance and support to program teams on budget preparation, financial reporting, and award management.
- Negotiate Indirect Cost (IDC) rates with members and subrecipients.
- Oversee the financial management of federal, state, and other awards, ensuring compliance with federal and state regulations (e.g., 2 CFR 200), and organizational policies.
- Monitor spending to ensure funds are allocated and used according to award terms, identifying and resolving discrepancies.
- Maintain thorough documentation for all financial transactions and communications with funders.
- Provide end-of-month (EOM) reconciliations for all open awards no later than the 15th of the following month.
- Prepare and submit regular reimbursement requests (vouchering) to federal, state, and other agencies, ensuring timeliness and accuracy.
- Coordinate billing and payments with funders, ensuring compliance with each agency’s requirements and deadlines.
- Ensure revenue is properly recognized and all month-end program balances reflected against each award are accurate.
- Develop and prepare financial reports for federal, state, and other funders, ensuring accuracy and adherence to reporting standards.
- Conduct monthly, quarterly, and annual reconciliations of fund expenditures, identifying variances and making necessary adjustments.
- Assist in forecast and budget management for all federal, state, and other awards.
- Lead and/or conduct special analytical studies in support of a wide variety of organizational and management needs.
- Use automated financial management systems and automated software programs to create documents, reports, and spreadsheets.
- Certify the availability of funds in the automated financial system.
- Prepare detailed budget vs. actual reports, and variance analysis by program in easy-to- understand formats.
- Prepare for and support internal and external audits, working closely with auditors and responding to information requests.
- Maintain records and backup documentation in accordance with audit and funder requirements.
- Collaborate with program managers and department heads to ensure alignment on grant objectives, spending guidelines, and reporting needs.
- Provide guidance and training to staff on federal, state, and other funding regulations, compliance requirements, and financial best practices.
- Train incoming staff on the basic relationships between BioMADE and its government funders.
- Have a fully trained back-up within the department to allow for coverage during PTO and holidays.
- Create formal documentation to support the activities of the role – add to department handbook
- Other Duties as Assigned
- Bachelor’s degree in finance, accounting, business administration, or a related field (master’s degree preferred).
- 10 years of experience in financial awards management, with a focus on federal funding and awards administration.
- Extensive knowledge of federal regulations, particularly OMB Uniform Guidance (2 CFR 200).
- Proficiency in financial software and data management systems; advanced knowledge of Excel.
- Strong analytical, organizational, and problem-solving skills, with meticulous attention to detail.
- Excellent communication skills, with the ability to interact effectively with federal funders, internal teams, and external auditors.
- Ability to manage time to effectively deliver information by the deadline.
- Certification in Grants Management or similar designation preferred.
- Experience in a non-profit, research, healthcare, or government setting preferred.
- Familiarity with systems such as Oracle, SAP, or other ERP platforms used for grant and financial management.
BioMADE offers flexible (hybrid) work options for some positions based on business roles and needs. For flexible (hybrid) positions, employees are expected to work 3 days per week in the office, including the All-staff days of Tuesday and Thursday, and may work 2 days per week from a home office.
Summary
About Us
BioMADE is a public-private partnership at the forefront of the exciting bioindustrial manufacturing industry. Bioindustrial manufacturing is transforming how we make products in the U.S. – from chemicals to materials to food and more. Working with our network of 330 leading industry, academic, and nonprofit members, BioMADE is securing America’s future through bioindustrial manufacturing innovation, education, and collaboration.
By harnessing the power of biology, BioMADE and its members are creating more robust and resilient supply chains, making the U.S. more self-sufficient, re-shoring manufacturing jobs, and producing more environmentally sustainable products without relying on traditional petroleum sources. BioMADE is also building a globally competitive STEM workforce to ensure American workers are prepared and ready to fill new jobs within this rapidly growing industry. National interest and momentum for bioindustrial manufacturing is at an all-time high. Join this dynamic, growing organization to make a difference in the future of bioindustrial manufacturing!
BioMADE offers competitive salaries commensurate with experience, an annual bonus plan, and a comprehensive benefits package which includes 100% employer-paid medical, dental, and vision insurance for employees and a generous contribution toward dependent coverage, short- and long-term disability insurance, basic and supplemental life insurance, flexible spending plan, a robust 401(k) retirement plan with a dollar-for-dollar up to 6% match, accrued Paid Time Off, and a generous holiday calendar. We also offer a hybrid work environment for many positions, casual dress, free parking, internet and cell phone stipend, and continuing skillset development opportunities.
Export Control Disclaimer
This position will involve access to hardware, commodities, and technical information subject to the Export Administration Regulations or International Traffic in Arms Regulations. Accordingly, any hiring decision might depend in part on the BioMADE's ability to obtain or rely on federal government authorization as required, if you are not a U.S. citizen, lawful permanent resident of the U.S., asylee, refugee, or other qualifying protected individual as defined by 8 U.S.C. 1324b(a)(3).
EOE Statement
BioMADE is an equal opportunity employer to all and makes hiring and employment decisions without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation or any other characteristic protected by applicable federal, state, or local law.
