What are the responsibilities and job description for the Lead Graduate Medical Education Program Administrator position at Biological Sciences Division at the University of Chicago?
Department
BSD RAD - Administration
About The Department
Annually named to the US News & World Report list of the best hospitals in the USA, the clinical facilities at the University of Chicago currently include Mitchell Hospital, a 395-bed adult hospital facility, and Comer Children’s Hospital with 155 beds, and the Duchossois Center for Advanced Medicine, a 525,000 square foot outpatient clinic and surgery facility. In addition, a 1.2-million-square-foot new hospital, the Center for Care and Discovery, opened in February 2013.
The Department of Radiology operates facilities in all of these locations to provide multidisciplinary care and education.
Job Summary
The Department of Radiology consists of 2 core residency training programs and two accredited fellowship programs. We also have 3 non-ACGME-accredited programs, as well as a Clinical Imaging Medical Physics Residency program, with a total of 45 trainees in the Department.
The Lead Graduate Medical Education Program Administrator will manage the accreditation-related activities for several programs within the Department of Radiology and serve as the team lead, providing daily oversight to two team members.
The job develops and implements programs regarding the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.
Responsibilities
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$70,000.00 - $100,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
BSD RAD - Administration
About The Department
Annually named to the US News & World Report list of the best hospitals in the USA, the clinical facilities at the University of Chicago currently include Mitchell Hospital, a 395-bed adult hospital facility, and Comer Children’s Hospital with 155 beds, and the Duchossois Center for Advanced Medicine, a 525,000 square foot outpatient clinic and surgery facility. In addition, a 1.2-million-square-foot new hospital, the Center for Care and Discovery, opened in February 2013.
The Department of Radiology operates facilities in all of these locations to provide multidisciplinary care and education.
Job Summary
The Department of Radiology consists of 2 core residency training programs and two accredited fellowship programs. We also have 3 non-ACGME-accredited programs, as well as a Clinical Imaging Medical Physics Residency program, with a total of 45 trainees in the Department.
The Lead Graduate Medical Education Program Administrator will manage the accreditation-related activities for several programs within the Department of Radiology and serve as the team lead, providing daily oversight to two team members.
The job develops and implements programs regarding the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.
Responsibilities
- Ensures that regulatory and accreditation standards set by accrediting agencies (ACGME and ABR) are met.
- Supports the accreditation process, including coordinating and actively participating in special program reviews and site visits.
- Develops and maintains documentation of files associated with program accreditation.
- Provides guidance to program directors, coordinators, and faculty in the coordination and processing of programs for accreditation, including new programs.
- Creates evaluative reports needed to identify areas of improvement.
- Owns ACGME reporting, including folder documentation (license, residency verification, ABR certification, etc.), evaluations (360, monthly, direct observation tools, procedure logs), semi-annual reviews, quarterly reviews, annual program review, and work hour monitoring. Implementation of milestones into the curriculum and the evaluation system.
- Manages program evaluations & schedules in MedHub.
- Develops and maintains all assessment tools in MedHub.
- Collects data and prepares reports for Clinical Competency Committee (CCC) meetings.
- Inputs Milestone ratings from CCC to ACGME.
- Collects data and prepares reports for Program Evaluation Committee meetings.
- Gathers and organizes information for the annual ACGME ADS update.
- Work with program directors and coordinators to create action plans with follow-up throughout the upcoming academic year.
- Manages the annual faculty and resident ACGME surveys.
- Tracks and records scholarly activities for faculty and residents.
- Monitors and tracks the board pass rate for all graduating trainees.
- Collaborates with program directors to create and maintain program policies and procedures, goals and objectives, and handbooks.
- Guides day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
- Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
- Performs other related work as needed.
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
- Prior administrative or operational experience working in graduate medical education.
- Experience with GME digital programs such as ERAS, VSAS, or MedHub.
- Experience with basic financial platforms.
- Experience with technology platforms such as UChicago Box, Microsoft Teams, Asana, etc.
- Experience with motivating employees and leading a team or individual employees.
- TAGME Certification, strongly preferred.
- Demonstrated ability for organization and coordination of multiple projects simultaneously.
- Attention to detail.
- Ability to meet deadlines.
- Demonstrated commitment to advancing the department toward continued accreditation in all ACGME requirements.
- Excellent communication skills: oral, written, and interpersonal, including a proven ability to thoughtfully work with individuals from a diverse range of backgrounds and abilities.
- Aptitude for self-directed and collaborative work.
- The ability to motivate others and work across organizational boundaries is highly desired.
- Ability to lead a team and provide guidance.
- Experience with project management or managing multiple projects with deadlines.
- Ability to navigate the UChicago Campus as required by the Position.
- Professional office environment.
- Hybrid work arrangements may be considered. Minimum of 3 days a week on campus.
- Resume (required)
- Cover letter (preferred)
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$70,000.00 - $100,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Salary : $70,000 - $100,000