Administrative Assistant

Company Description

Bineham Construction, Inc., founded in 1984 by Brian Bineham, is recognized for its customer-focused approach and unwavering commitment to safety. With a legacy spanning over 30 years, the company has built a reputation for delivering high-quality construction projects. Based in Oregon, Bineham Construction collaborates with businesses of all sizes across the state to bring their visions to life. The company values integrity, quality, and a team-oriented environment.

Role Description

• Utilize construction management software (SharePoint) to keep project information up-to-date and easily accessible for all staff.
• Help organize and process subcontractor bids.
• Assist in managing RFI inquiries.
• Receive, organize, distribute, and file project documents.
• Update databases to ensure all parties have current information and maintain bid sets for reference.
• Update and maintain a directory of subcontractors and suppliers.
• Assist with subcontractor/supplier approval and setup.
• Manage and maintain insurance certificates for both specific project folders and bookkeeping files.
• Code invoices and submit to the bookkeeper for review.
• Answer phones and take messages/direct phone calls to appropriate parties.
• Assist in preparing new hire paperwork.
• Handle special projects and other administrative duties as assigned.

Education, Skills, & Qualifications

• Must be eligible to work in the U.S. (required)
• High school diploma or equivalent
• Experience in administrative support preferred, but not required.
• Experience in construction (residential or commercial) preferred; will train the right candidate.
• Excellent execution, task completion, follow-up, written and verbal communication, and time management skills required.
• This position requires resourcefulness, a willingness to learn, and strong organizational skills.
• Meet deadlines with a positive, professional attitude; an enthusiastic team player who eagerly welcomes feedback.
• Must exercise initiative and achieve objectives with minimal supervision
• Must be detail-oriented
• Professionalism and discretion in handling confidential information
• Strong computer skills required, including proficiency in MS Office Suite, especially Outlook and Excel
• SharePoint experience preferred, but not required.
• Microsoft Project experience preferred, but not required.

Physical Requirements

• This is primarily a sedentary office position that requires the ability to bend, stoop, reach, lift, move, and carry office materials/supplies weighing 25lbs or less.
• Ability to sit for long periods of time.

Compensation & Benefits

• $20 - $24/hour, DOE
• Eligible benefits, after a 60-day probationary period, are as follows:

o Employer-sponsored 401(k)

o Excellent group health insurance

o Dental insurance

o Life insurance (for those enrolled in group health insurance)

o Paid time off

o Paid holidays (6 annually)