Receiving Coordinator

Location: Berlin, MD, 21811

Summary

The Receiving Coordinator is responsible for the accurate receipt, inspection, documentation, and coordination of all incoming raw materials, packaging supplies, ingredients, and other products used within the food manufacturing facility. This position serves as a key link between suppliers, warehouse operations, quality assurance, production, and inventory control to ensure materials are received safely, accurately, and in compliance with food safety regulations and company standards.

Essential Duties and Responsibilities

• Receive and verify all inbound shipments against purchase orders, bills of lading, packing slips, and other shipping documentation.
• Inspect incoming materials for quantity, quality, temperature requirements, damage, and compliance with food safety standards.
• Coordinate with Quality Assurance to place materials on hold, release product, or address quality concerns.
• Enter receiving transactions accurately into the ERP, WMS, or inventory management system.
• Maintain accurate inventory records and assist with inventory audits and cycle counts.
• Label and organize received materials according to FIFO (First In, First Out) and FEFO (First Expired, First Out) procedures.
• Communicate shortages, discrepancies, damaged goods, and supplier issues to Purchasing and Management.
• Schedule and coordinate delivery appointments with carriers and suppliers when required.
• Ensure proper storage and movement of materials within the warehouse and production areas.
• Maintain receiving logs, certificates of analysis (COAs), temperature records, and other required documentation.
• Support regulatory compliance with FDA, USDA, HACCP, GMP, SQF/BRC, and company food safety programs.
• Monitor dock activities to ensure safe loading and unloading practices.
• Assist with shipping, inventory, and warehouse operations as needed.
• Participate in continuous improvement initiatives focused on inventory accuracy, efficiency, and food safety.