Payroll & Compliance Specialist

Payroll & Compliance Specialist
Big Inc Contracting

Remote/In-Person Grand Forks, ND

Overview

At Big Inc, we relentlessly deliver excellence with safety, precision, and integrity.

We are building scalable systems, elite operational teams, and infrastructure capable of supporting a $100M organization. The Payroll & Compliance Advisor plays a mission-critical role in that growth by ensuring payroll accuracy, operational compliance, financial accountability, and administrative precision across the company.

This role is not simply administrative, it is operational protection for the business.

Role Summary

The Payroll & Compliance Advisor is a highly detail-oriented operational professional responsible for payroll execution, compliance oversight, tax auditing, onboarding administration, inventory accountability, and process improvement.

This individual will own the accuracy and timeliness of payroll operations while supporting compliance readiness across DOT requirements, onboarding documentation, benefits administration, workers compensation, tax compliance, and operational audits.

The role works directly alongside and supports the Financial Controller. Working collaboratively to create scalable systems that improve visibility, ensure accountability, reduce unnecessary costs, and strengthen operational execution and effectiveness across Big Inc.

Key Responsibilities

Payroll Operations & Auditing
● Process accurate and timely payroll across all operating entities.
● Audit payroll data, hours, deductions, benefits, workers compensation classifications, and reimbursements for accuracy and compliance.
● Ensure payroll is completed with zero avoidable errors and complete supporting documentation.
● Partner with operations leadership to resolve discrepancies proactively before payroll processing.
● Maintain payroll records, tax filings, and supporting audit documentation.

Compliance & Risk Management
● Coordinate onboarding compliance for all new hires, ensuring complete and accurate documentation as it relates to payroll execution and tax compliance.
● Maintain DOT compliance readiness and assist with regulatory audits and reporting.
● Monitor workers compensation, tax compliance, and benefits utilization to improve operational efficiency and cost savings.
● Audit compliance records regularly to identify gaps, inconsistencies, or operational risks.
● Escalate compliance violations or payroll concerns when necessary.

Systems & Process Improvement
● Build and maintain scalable SOPs for payroll, compliance, onboarding, and audit processes.
● Utilize QuickBooks, Motive, Google Sheets, Logik, GMS Software, DOR portals, and compliance systems to maintain operational accuracy.
● Develop reporting systems and tracking tools that improve visibility and accountability.
● Assist leadership with identifying automation opportunities and process improvements.
● Maintain monthly inventory audits for operational assets including iPads, scanners, fuel usage, and related equipment.

Operational Support & Accountability
● Support the Financial Controller with operational auditing, reporting, and administrative execution.
● Reduce operational friction by proactively identifying and solving recurring administrative issues.
● Hold a high standard of accountability across documentation, timelines, and compliance readiness.
● Operate with urgency, precision, and ownership — especially during periods of rapid growth and scaling.

What Success Looks Like

● Zero payroll errors and on-time payroll processing.
● Audit-ready payroll and compliance documentation at all times.
● Faster, smoother onboarding with minimal compliance corrections.
● Improved compliance scorecards and reduced operational violations.
● Monthly auditing completed across payroll, benefits, workers compensation, inventory, labor costs and fuel utilization.
● SOPs and systems built to support scalable multi-state growth.
● Reduced administrative burden on executive leadership and finance teams.
● Increased operational efficiency and measurable cost savings.

Qualifications

● 3–5 years of payroll, compliance, or financial administration experience.
● Strong experience with payroll processing, tax compliance, and auditing procedures.
● Exceptional attention to detail and organizational discipline.
● Experience with QuickBooks, Google Sheets, Excel, Numbers, tax accounts, compliance portals, and operational reporting systems.
● Strong understanding of workers compensation, benefits administration, and onboarding compliance.
● Ability to identify inconsistencies, investigate issues, and solve problems independently.
● High level of accountability, urgency, and ownership.

What Sets You Apart

● You do not stop when it becomes inconvenient, you stop when it is correct.

Remain inspiring and positive, while under high pressure
● “Good enough” is not part of your vocabulary.
● You thrive in fast-moving environments where systems must scale quickly.
● You are proactive, resourceful, relentlessly detail-oriented and seek answers before the questions are asked.
● You take action even when nobody is watching.

Growth Path

This role is designed to grow into:
● Payroll & Compliance Manager
● Payroll & Compliance Director
● Fractional CFO Support Leadership

Growth creates opportunity and opportunity requires exceptional people. As Big Inc. continues its national expansion, this role will become a cornerstone of our operational leadership team, helping build the financial controls, compliance framework, and scalable systems that will support a $100M organization.

Join Big Inc.
Build the future.
Protect the business.
Create lasting impact.
Deliver precision every day.

Pay: $75,000.00 - $90,000.00 per year

Work Location: In person

Salary : $75,000 - $90,000