Office Manager/Bookkeeper

Overview

We are seeking a highly organized and proactive Office Manager/Bookkeeper to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership abilities, excellent communication skills, and a knack for multitasking. This role is crucial in maintaining an efficient office atmosphere, managing databases, and supporting staff in various administrative tasks.

Responsibilities

• Learn and utilize software, including Bloomerang CRM. QuickBooks, and other databases.
• Manage billing, licenses, and credit card statements.
• Review and approve employee timesheets in QuickBooks.
• Staff onboarding, manage personnel files and hiring paperwork.
• Manage office supply inventory and place orders as necessary.
• Receive and sort incoming mail and deliveries.
• Complete bank deposits weekly.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, and creating reports.

Qualifications

• Strong communication and customer service skills to interact effectively with staff, vendors, and visitors.
• Proficiency in office administration and administrative assistance, including organizing records, managing schedules, and supporting daily operations.
• Experience working with office equipment and basic technology tools used in a professional office setting.
• Solid bookkeeping skills, including accounts payable/receivable, bank reconciliations, and financial data entry.
• Attention to detail, accuracy, and ability to handle confidential information responsibly.
• Comfort working in a collaborative environment and managing multiple priorities.
• Experience in nonprofit or community-focused organizations is beneficial.
• Bachelor’s degree in accounting, finance, business administration, nonprofit management, or a related field preferred. Relevant bookkeeping and office management experience may be considered in place of a degree.