Administrative Coordinator

About the Role

Seeking a highly organized and detail-oriented Administrative Coordinator to support the day-to-day administrative operations of a fast-paced, mission-driven organization. This role provides administrative support across multiple departments, with a focus on Advancement operations, donor database administration, reporting, and organizational coordination.

This position is ideal for someone who enjoys keeping projects organized, maintaining accurate data, improving processes, and ensuring nothing falls through the cracks. The Administrative Coordinator plays an important behind-the-scenes role in helping teams operate efficiently while supporting fundraising efforts, administrative systems, and organizational operations.

Reliability, accuracy, professionalism, and strong follow-through are essential.

Please review the Special Application Process below before applying.

Administrative Support

• Provide administrative support across multiple departments as assigned.
• Coordinate calendars, meetings, and internal logistics.
• Prepare meeting materials, reports, and supporting documentation.
• Maintain organized electronic files and documentation.
• Assist with committee coordination and meeting preparation.
• Manage shared spaces, schedules, and administrative requests.

Advancement Operations

• Administer and maintain the organization's donor database (Bloomerang), including donor records, segmentation lists, and ongoing data integrity.
• Process donations, maintain accurate gift records, and assist with donor acknowledgments.
• Prepare donor reports, mailing lists, dashboards, and fundraising data.
• Support annual giving campaigns, appeals, stewardship activities, and fundraising initiatives.
• Assist with donor-advised fund processing and other fundraising administrative tasks.
• Coordinate administrative logistics for fundraising events and committees.

Data Management & Organization

• Maintain accurate organizational records and databases.
• Perform routine data audits and quality control.
• Generate reports and assist with organizational metrics.
• Ensure documents, files, and communications are accurate, organized, and up to date.
• Support implementation and maintenance of organizational systems and processes.

Collaboration & Coordination

• Serve as an administrative resource for Advancement, Operations, HR, and other departments as needed.
• Coordinate vendors, supplies, and general office logistics.
• Support cross-functional projects and organizational initiatives.
• Provide backup administrative support for key operational functions.

Ideal Candidate is Someone Who:

• Is highly organized and naturally detail-oriented.
• Enjoys creating systems and improving efficiency.
• Is comfortable managing multiple priorities simultaneously.
• Has excellent written and verbal communication skills.
• Learns new technology quickly.
• Takes initiative and follows through consistently.
• Is dependable, adaptable, and collaborative.
• Takes pride in producing accurate, high-quality work.

Required Qualifications

• 2–4 years of administrative, office coordination, or operations experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office, particularly Excel, Word, and Outlook.
• Experience working with databases or CRM systems.
• Ability to manage confidential information professionally.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Experience with Bloomerang or another donor CRM.
• Experience in a nonprofit organization.
• Experience supporting fundraising, development, or business operations.
• Experience coordinating meetings, committees, or organizational events.

Growth Opportunity

This role provides broad exposure to nonprofit operations, fundraising, administrative systems, and cross-functional collaboration. As knowledge, initiative, and responsibility grow, there will be opportunities for expanded responsibilities and professional development.

Important to Know

• This role requires someone who enjoys balancing a variety of responsibilities and priorities.
• Organization, accuracy, and follow-through are essential to success.
• Confidentiality and professionalism are expected at all times.
• While many responsibilities are routine, priorities may shift based on organizational needs.

Application Process

Please submit the following to HR@BigsRI.org with the subject line: Administrative Coordinator Application

• Resume
• A brief cover letter or paragraph answering the following:
• What interests you about this Administrative Coordinator position?
• Describe a time you managed several competing priorities while ensuring nothing was missed.
• Tell us about a system or process you created or improved that made your work or your team's work more efficient.
• What technology, software, or organizational tools do you rely on most to stay organized?

Optional: Include a written letter of recommendation.

Applications that do not include these responses will not be considered.

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Bloomerang or another donor CRM: 1 year (Preferred)
• supporting fundraising, development, or business operations.: 1 year (Preferred)
• coordinating meetings, committees, or organizational events.: 1 year (Preferred)

Work Location: In person

Benefits:

Salary : $21 - $23