Human Resources Coordinator

Our mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. Our vision is that all youth achieve their full potential.

Big Brothers Big Sisters of Central Indiana serves more than 1,000 youth annually ages 8 - 18 in Hamilton, Johnson, and Marion Counties. We partner with parents/caregivers, volunteers, schools, and the donors in our community to defend, ignite, and empower the potential of every child we serve. 

Purpose of this function and role: The HR Coordinator 1) provides support to all candidates and employees during every phase of their employment, including recruitment, onboarding, terminations, etc., 2) assist with ensuring that all candidates and employees have a positive experience, 3) assist with day-to-day operations of the HR functions and duties, and 4) provide support to supervisors in the HR functions of their roles.

Key Responsibilities

Human Resources Support:

• Support hiring process; including development and posting of job openings, representing BBBSCI at employee recruitment opportunities, initial screening of applications, scheduling/coordination of interviews, completing required background checks and reference checks, and execution of any other process steps.
• Performs clerical functions, including crafting offer letters, change of status letters, contracts for employees, and emails documents, etc. Makes photocopies, mails, scans, and emails documents, etc.
• Leads onboarding process; including development of onboarding plans, organizing content per department, grouping new hires, scheduling/coordinating onboarding components, conducting assigned portions of onboarding experience, and coordinating initial new employee paperwork.
• Completes, verifies, and maintains employment forms (I-9), and 3-year background checks for staff and Board members.
• Organize and support staff training and professional development.
• Coordinates and supports performance management process and system. Includes updating forms, sending instructions, collecting documentation, coordinating bonus/incentive plans.
• Plans and implements staff celebration/recognition/culture initiatives.
• Maintains confidential, accurate, and organized personnel records.
• Maintains proper records of employee attendance and leaves.
• Maintains confidentiality of information.
• Assists with processing of terminations, including performing exit interviews.
• Coordinates HR projects or initiatives as assigned.
• Engages with HR consultants as needed.

Benefits Administration Support

• Coordinates with our benefits advisor to ensure a smooth annual open enrollment process; including handling paperwork accurately for all insurance carriers.
• Conducts pension enrollment and updates.
• Conducts annual Worker’s Comp and 401k census audits.
• Assists staff with benefits related questions.

General:

• Maintain timesheet and budget documents, including invoices and other expenses, and submit through proper channels promptly.
• Participate and engage in continued staff learning and discussions.
• Attend required meetings and events as scheduled.
• Establish and promote positive communication among all team members of BBBSCI to increase collaboration and reduce inefficiencies.
• Always represent BBBSCI professionally, providing courteous service to internal and external constituents and presenting a positive image of BBBSCI.
• Abide by BBBSCI policies and practices.
• Complete other duties as assigned.

Evaluation of Performance

Performance will be evaluated based on meeting the requirements of the job description; meeting performance metrics and other quality indicators established for this position; working effectively in a team environment; and demonstrating the values of Big Brothers Big Sisters of Central Indiana.

Experience, education, degrees, and licenses

Minimum requirements:

• Bachelor's degree in human resources or related field and/or equivalent experience.
• At least two years related experience required.
• SHRM-CP credential preferred.
• Will be required to participate in continuing educations programs as requested.

Physical demands/Work environment

• Must be able to work proficiently with computers and other office equipment.
• Must be able and willing to work evenings and weekends as required by agency.
• Required to travel approximately 10% of time to meet agency needs, attend conferences and meetings, etc. Travel is generally within Central Indiana.
• Overnight travel potential 0-1% yearly for conferences.
• Must be able to meet eligibility requirements in a background check consisting of National Sex Offender, Criminal History and Motor Vehicle Registry and verified through fingerprinting.

Job Type: Full-time

Pay: $42,000.00 - $47,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• Bachelor's (Required)

Experience:

• Human resources: 2 years (Required)

Work Location: Hybrid remote in Indianapolis, IN 46202

Salary : $42,000 - $47,000