What are the responsibilities and job description for the Business Manager – Assessment Site position at Bhrags Homecare?
Manage the day-to-day administrative functions of the Assessment Site.
• Maintain organized records, files, forms, invoices, purchase documentation, and other business-related records.
• Serve as a point of contact for administrative and business matters at the site.
• Monitor administrative deadlines and follow up with appropriate staff and departments.
• Assist site leadership with preparing reports, tracking information, and maintaining required documentation.
Budget and Financial Support
• Monitor site-related expenditures and assist with maintaining the site budget.
• Track purchases, invoices, purchase orders, and outstanding payments.
• Review documentation for accuracy and completeness before submission.
• Work with Finance to resolve billing, invoice, purchasing, and payment issues.
• Maintain records of site expenditures and provide regular updates to site leadership.
• Identify potential budget concerns and bring them to the attention of the Program Director.
Purchasing and Inventory
• Coordinate the ordering of office, program, cleaning, PPE, and other operational supplies.
• Monitor inventory levels and maintain appropriate stock of essential supplies.
• Maintain an accurate inventory of site equipment, furniture, supplies, and other agency property.
• Coordinate with vendors and agency departments regarding deliveries, orders, and service needs.
• Ensure purchases are made in accordance with agency purchasing procedures.
Timekeeping and Personnel Administration
• Assist with monitoring staff timekeeping and attendance records.
• Review timesheets for accuracy and follow up on discrepancies with supervisors.
• Assist with onboarding and offboarding administrative requirements.
• Maintain required personnel-related documentation in coordination with Human Resources.
• Support site leadership with staffing-related administrative tracking.
Vendor and Facility Support
• Coordinate administrative communication with vendors and service providers.
• Track facility-related requests, work orders, deliveries, and outstanding issues.
• Follow up with appropriate departments regarding maintenance, repairs, supplies, equipment, and other site needs.
• Maintain documentation related to vendor services and facility requests.
Compliance and Documentation
• Maintain organized records necessary for internal reviews, audits, inspections, and monitoring visits.
• Assist site leadership in ensuring required documentation is available and up to date.
• Support preparation for DHS, agency, and other regulatory or contractual reviews.
• Immediately report significant administrative, financial, inventory, or compliance concerns to the Program Director.
Communication and Team Support
• Work collaboratively with program, social services, security, facilities, human resources, finance, and operations staff.
• Attend staff and administrative meetings as assigned.
• Provide timely information and follow-up to site leadership.
• Maintain confidentiality regarding personnel, client, financial, and agency information.
• Perform other duties and responsibilities as assigned.