What are the responsibilities and job description for the Administrative Assistant position at BHC?
The primary role of the Administrative Assistant is to support the BHC team in a fast-paced luxury hospitality development environment. This role provides high-level administrative and organizational support.
Duties & Responsibilities
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
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BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.
Duties & Responsibilities
- Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence as well as handling confidential material and information.
- Manage Outlook calendar schedules and appointments for the team and ensure that all directors and managers receive messages and appointments in a timely manner.
- Manage all professional, business, and administrative activities and independently respond and react to incoming correspondence and communication, and take proactive action on behalf of the team.
- Coordinate all travel arrangements, including reservations for airline, dining, car and hotel.
- Order office supplies as necessary to ensure the continuous efficiency of the team.
- Manage day to day operations of the BHC Creative Studio/Club Office.
- Providing unique services that are above and beyond for guest satisfaction and retention.
- Act as a liaison between department heads and the team.
- Support financial planning and budgeting for department.
- Manage the Corporate Credit Card
- Empowerment to make executive decisions quickly that align with the company vision, mission, and values.
- Must have a high level of attention to detail and the ability to multitask.
- High level of written and verbal communication skills.
- High level of computer proficiency; specifically with Microsoft Office (Excel, Windows, Outlook, PowerPoint, and Publisher).
- The ability to work in a fast-paced high pressured work environment, while executing delegated tasks and assignments.
- Highly motivated self-starter, fast learner, and focused on quality, organization, integrity, guest service, and teamwork.
- Problem-Solving: Proactive approach to resolving guest and operational issues.
- Discretion and ability to maintain confidentiality
- Professional demeanor and strong interpersonal skills
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift, push, pull objects up to 15lbs.
- Visual and auditory ability to perform tasks such as reading documents and participating in meetings, with or without reasonable accommodation.
_______________________________________________________________________________
BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.