Commercial Property Manager

Job title: Property Manager

Hours: Monday – Friday 8a-5p, may change depending on property needs.

Pay Range: $60-$65k, with bonus potential.

Job Description:

The Property Manager is responsible for efforts in the day-to-day implementation of policies and procedures that will assure well-managed, well-maintained properties, placing maximum emphasis on positive responses to the concerns of tenants, as well as environmental and fire life safety issues in concurrence with the owner’s goals and objectives. It is also the responsibility of the Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners and vendors, but also to focus on productivity and results.

General Job Duties:

• Respond to and resolve all tenant requests/problems positively and promptly.
• Assign work orders to maintenance team and follow up to ensure quality work was performed completely and timely.
• Review and approve all payables in Yardi Payscan.
• Set-up and maintain common area utility accounts with local providers.
• Collect rent and communicate with AR dept.
• Direct Assistant Property Manager (APM) in drafting of tenant monthly rent statements and posting of cash receipts.
• Draft correspondence as necessary to administer lease provisions including all notices, defaults, COI requests, and commencement letters.
• Perform tenant lockouts.
• Maintain lease files and other property records as required by company policy.
• Assist controller with preparation of monthly financial reports.
• Assist Regional Manager in preparation of annual operating budgets and tenant annual escrows.
• Assist Regional Manager in preparation of annual operating expense reconciliations.
• Oversee billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages.
• Coordinate all Tenant move-ins and move-outs.
• Assist APM with lease administration duties.
• Obtain bids, negotiate pricing, contract, and manage all necessary construction projects including capital repairs and tenant improvements while maximizing resources.
• Initiate, contract, and administer all necessary services to maintain the property such as interior and exterior landscaping, janitorial, security, fires systems, and elevators.
• Coordinate holiday decorations, tenant events, and holiday gifts for tenants.
• Assist with acquisitions and dispositions.
• Perform quarterly property inspections and routinely visit tenants and conduct space inspections to ensure compliance of lease requirements.
• Conduct performance evaluations of direct reports.
• Additional responsibilities as required by the Asset Manager and/or Regional Director.

Other Requirements:

• 5 years of Commercial Property Management experience; office buildings, medical facilities, warehouse, industrial and retail shopping plazas.
• On-call and available to work when called in after hours.
• RPA, CMA, CPM, CMCP, or CCIM designation preferred.
• Member of BOMA or IREM preferred.
• State Real Estate License is a plus.
• Proficiency in Microsoft Office – Word, Excel, Outlook, SharePoint and Teams.
• Proficiency in property management software – Yardi, MRI or AppFolio.