Admin/Events Coordinator (Part-Time)

It is anticipated that this role will work 20-25 hours per week and can be somewhat flexible on the schedule, with the exception of event dates.

Because Better Being operates across two locations, the ideal candidate(s) will be based in the Layton / Clearfield / North Salt Lake corridor to enable efficient travel between our Salt Lake City and Ogden offices.

About Us

At Better Being Co. we empower and inspire individuals to feel better and live healthier lives by providing the most trustworthy, pure, and innovative natural wellness solutions. If you thrive in a challenging work environment, surrounded by incredible team members who will help you grow and do your best work, Better Being is the right place for you. Come build with us and be part of an award-winning company that’s helping create meaningful and lasting change in the healthcare industry.

Job Summary

We are looking for a highly organized Admin/Events Coordinator to help with company event planning end-to-end. This role requires an equal mix of creative vision and hands-on execution, designing and orchestrating corporate events while being present on the ground to help set up, run, and break down each experience.

Essential Functions

Corporate & Organizational Event Planning

• Help plan and coordinate company events and offsites, including venue sourcing, agenda logistics, catering, AV, and possible travel coordination.
• Support company-wide town halls, holiday parties, and celebrations as needed.
• Coordinate catering as needed, including helping with and overseeing setup and teardown.
• Build and maintain relationships with preferred vendors, caterers, and venues.
• Draft event budgets, track spend and reconcile invoices in a timely manner.
• Other duties related to event execution, such as contacting hotels, travel partners, caterers, and making inquiries on behalf of others via phone and email.

Logistics & On-Site Support

• Perform physical setup and teardown for all events, including furniture arrangement, signage, table settings, AV equipment, and catering displays.
• Travel regularly between the SLC office and Ogden facility to support events at both locations.
• Serve as the primary on-site point of contact during events, troubleshooting issues in real time.
• Maintain event supply inventory and coordinate procurement of materials as needed.

Wellness Events

• May assist People Team with planning and execution of wellness events such as lunch-and-learns, fitness challenges, mental health awareness activities, fairs, and seasonal initiatives.

Job Qualifications

Required

• 1-2 years of experience in event coordination, executive support, employee experience, or a closely related role.
• Exceptional organizational skills with the ability to manage multiple events and deadlines simultaneously.
• Strong interpersonal and communication skills; comfortable working across all levels of the organization.
• Demonstrated ability to work independently with minimal supervision.
• Comfortable with physical event setup and teardown tasks.
• Reliable personal transportation and willingness to travel regularly between SLC and Ogden locations.
• Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with project management tools a plus.

Preferred

• Experience providing administrative or logistical support for meetings and events involving managers or team leads.
• Background or certification in business, health promotion, or related field.
• Vendor management and budget oversight experience.

Physical Requirements

This role is primarily on-site. The position involves regular physical activity including lifting, carrying, and arranging equipment and supplies for event setup and teardown. The ability to lift up to 30 lbs. unassisted is required. Occasional evening or weekend hours may be needed to support specific events.

Notice to Recruiters

We prefer that candidates apply directly rather than through recruiters. Recruiters must contact the Human Resource Department prior to submitting a resume, may only submit resumes to the Human Resource Department and may not contact hiring managers without Human Resource permission.

This description is not intended to be an exhaustive list of responsibilities and qualifications.

The position, duties, and qualifications are subject to change at any time.

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.