What are the responsibilities and job description for the Executive Assistant position at Bethlehem Inn?
Bethlehem Inn is a nonprofit organization dedicated to transforming lives through shelter, support, and hope for adults and children experiencing homelessness and poverty in Central Oregon. The organization provides a high-barrier emergency shelter in a safe and inclusive environment, along with tailored programs and services to assist residents in transitioning from crisis to stability. Through individualized case management, residents gain access to resources such as mental health services, housing, and employment opportunities. Bethlehem Inn collaborates with local partners to address the unique challenges faced by those experiencing homelessness, empowering them to achieve greater independence.
This is a full-time, on-site role located in Bend, OR. The Executive Assistant will provide comprehensive administrative support to executive leadership, including managing schedules, coordinating meetings, preparing expense reports, and handling sensitive information with confidentiality. Additional responsibilities include organizing and maintaining documentation, facilitating communication within the organization, and providing general administrative assistance to ensure efficient day-to-day operations.
- Proficiency in Executive Administrative Assistance and providing high-level Executive Support
- Experience in preparing and managing Expense Reports and similar financial documentation
- Strong skills in Communication and collaboration with team members and stakeholders
- Competency in Administrative Assistance tasks such as scheduling, documentation, and office management
- Excellent organizational, time management, and multitasking abilities
- Proficiency with office software and tools (e.g., MS Office Suite)
- Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
- Experience working in nonprofit organizations or with vulnerable populations is a plus