Office Administrator

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role combines administrative expertise with team management, vendor coordination, and office logistics. As an Office Administrator, you will be the backbone of our daily operations, fostering an efficient, welcoming, and productive workspace. Your proactive approach and exceptional communication skills will help streamline processes, support staff needs, and enhance overall office functionality. This paid position offers an exciting opportunity to develop your administrative career in a vibrant and supportive setting.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and courtesy.
• Oversee schedule management for staff meetings, appointments, and company events to ensure optimal time utilization.
• Coordinate event planning activities such as meetings, training sessions, and company functions from start to finish.
• Supervise administrative staff and support team members through training & development initiatives to promote continuous improvement.
• Handle vendor management by sourcing supplies, negotiating contracts, and maintaining strong relationships with service providers.
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software; oversee payroll processing in collaboration with HR.
• Assist with human resources functions, including onboarding new employees, managing employee files, and supporting HR compliance efforts.
• Oversee budgeting processes for office supplies, events, and operational expenses to ensure cost-effective practices.
• Conduct filing, record keeping, and document management to ensure easy retrieval of information.
• Support medical or specialized office management tasks if applicable, ensuring compliance with industry standards.
• Manage calendar scheduling for executives and team members to optimize productivity.
• Facilitate communication across departments through clear email correspondence and effective phone etiquette.
• Ensure the office environment remains organized, clean, and welcoming at all times.

Experience

• Proven experience in office administration or related roles within a professional setting.
• Supervising experience demonstrating leadership capabilities in managing teams or projects effectively.
• Strong proficiency in QuickBooks for bookkeeping and payroll processing is preferred.
• Demonstrated ability to manage schedules efficiently using calendar management tools.
• Experience in vendor management, including negotiating contracts and maintaining supplier relationships.
• Knowledge of human resources procedures, such as onboarding, employee records management, and compliance standards.
• Familiarity with budgeting processes and financial recordkeeping practices.
• Prior experience working in medical office management or specialized environments is a plus, but not required.
• Excellent organizational skills with keen attention to detail across clerical tasks such as filing and record keeping.
• Exceptional communication skills combined with professional phone etiquette for front desk interactions.
• Ability to multitask effectively while maintaining a positive attitude under pressure. Join us as an Office Administrator where your organizational talents will shine! Be part of a team that values proactive problem-solving, fosters professional growth through training & development opportunities, and recognizes your contributions every step of the way!

Position Overview:

The Sourcing and Inventory Clerk plays a key role in maintaining accurate inventory records, tracking assets, and supporting procurement operations. This position requires attention to detail, excellent organizational skills, and the ability to work efficiently across multiple WMATA-designated facilities throughout the DC–Maryland–Virginia metro region (DMV).

Key Responsibilities:

• Enter new assets into the inventory database and ensure accuracy of all entries.
• Assist in conducting regular and periodic physical inventory counts.
• Track and manage company inventory and assets, ensuring proper documentation for all transactions.
• Arrange and document the transfer of software or equipment, maintaining detailed records of movement and assignment.
• Review changes in software inventory locations and ensure completion of necessary paperwork.
• Notify appropriate personnel of inventory updates, transfers, or discrepancies.
• Maintain departmental requisition reports and support procurement and supply chain activities.
• Monitor stock levels and assist in replenishment or disposal activities as needed.

Qualifications:

• Education: High School Diploma or GED required.
• Experience: Minimum of four (4) years of experience identifying parts, components, and managing inventory or related administrative duties.
• Skills:
• Strong data entry and recordkeeping accuracy.
• Proficiency in inventory management systems or databases.
• Ability to communicate effectively and work collaboratively with internal teams.
• Reliable, detail-oriented, and capable of handling multiple priorities.
• Availability: Must be available to work onsite and travel as needed throughout the DMV region at WMATA-designated facilities.

Work Environment:

This is an onsite role providing direct support to WMATA offices. The work requires mobility between sites in the DC–Maryland–Virginia area and may involve handling or tracking technical and non-technical assets.

Job Types: Full-time, Temporary

Pay: $24.00 - $30.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $24 - $30