Executive Assistant to CEO

Position Overview

The Executive Assistant to the CEO provides high-level administrative, operational, and

strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond

traditional executive assistance and includes direct support for the CEO’s work as a public

speaker and podcast host. The ideal candidate is highly organized, technologically savvy,

proactive, and capable of managing complex priorities with discretion, professionalism, and

sound judgment in a fast-paced, high-visibility environment.

Key Responsibilities

Executive & Administrative Support

 Provide comprehensive support to the CEO, managing day-to-day administrative and

operational needs

 Manage, monitor, and prioritize all CEO email communications, ensuring timely

responses, appropriate delegation, and follow-up aligned with the CEO’s priorities

 Manage a complex and dynamic calendar, including firm leadership meetings, legalindustry commitments, speaking engagements, travel, and media appearances

 Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and

communications

 Prepare agendas, briefing materials, presentations, and follow-up action items for

meetings and initiatives

 Coordinate domestic and occasional international travel, including itineraries, logistics,

and expense tracking

 Handle confidential, sensitive, and privileged information with the highest level of

discretion

 Support internal firm initiatives, leadership projects, and strategic priorities as assigned

Public Speaking & Media Support

 Coordinate logistics for speaking engagements, conferences, and events, including travel,

contracts, deadlines, AV requirements, and materials

 Track speaking opportunities, submissions, confirmations, and post-event follow-up

 Prepare and organize speaker packets, media kits, outlines, slides, and supporting

materials in coordination with internal teams or external partners

 Manage contracts, invoices, and timelines related to speaking engagements

Podcast Support

 Coordinate podcast recording schedules, guest bookings, and production timelines

 Manage guest outreach, confirmations, releases, and follow-up communications

 Assist with episode planning, content organization, and show notes

 Coordinate with editors, producers, and marketing teams to ensure timely production and

release

Communication, CRM & Project Support

 Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external

partners

 Draft, edit, and manage professional correspondence and communications

 Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and

workflow support

 Track deadlines, deliverables, and commitments to ensure accountability and timely

completion

 Support project management efforts across executive, media, and firm initiatives

 Ensure all CEO projects cross the finish line on time by implementing the 10-80-10 rule

for project management

Qualifications

 Bachelor’s degree required; MBA or experience as an Aide-De-Camp preferred

 PMP (Project Management Professional) certification preferred

 Experience as an executive, law firm administrator, paralegal or executive assistant

Preferred

 Exceptional organizational, time-management, and multitasking skills

 High digital literacy, with the ability to quickly learn and leverage new tools, platforms,

and systems

 Experience managing and maintaining a CRM, including data integrity and reporting

 Strong written and verbal communication skills

 High level of professionalism, discretion, and judgment

 Proficiency with Microsoft Office, Google Workspace, calendar management tools,

virtual meeting platforms, and collaboration software

 Experience supporting public-facing executives, speakers, or content creators is a strong

plus

Personal Attributes

 Proactive, resourceful, and solutions-oriented

 Comfortable working with a high-visibility executive and shifting priorities

 Calm under pressure with exceptional attention to detail

 Collaborative, service-minded, and highly dependable

Why Join Us

 Work closely with a dynamic CEO shaping the strategic direction of a growing law firm

 Exposure to executive leadership, media, public speaking, and podcast initiatives

 Opportunity for professional growth and expanded responsibility within a mission-driven

organization

Base Salary Range

 Competitive and commensurate with experience, typically aligned with senior-level

Executive Assistant roles in professional services and law firms

Bonus & Incentives

 Performance-based bonus tied to individual and firm goals

 Potential discretionary bonuses related to major initiatives, speaking engagements, or

growth milestones

Benefits

 Health, dental, and vision insurance

 Retirement plan with employer contribution

 Paid time off and firm holidays

 Professional development support (certifications, conferences, training)

Growth Opportunity

 Increased Compensation And Scope As Responsibilities Expand

 Potential evolution into Chief of Staff–type functions based on performance and firm

needs