Executive Assistant to CEO

Position Overview 
The Executive Assistant to the CEO provides high-level administrative, operational, and 
strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond 
traditional executive assistance and includes direct support for the CEO’s work as a public 
speaker and podcast host. The ideal candidate is highly organized, technologically savvy, 
proactive, and capable of managing complex priorities with discretion, professionalism, and 
sound judgment in a fast-paced, high-visibility environment. 
Key Responsibilities 
Executive & Administrative Support 
 Provide comprehensive support to the CEO, managing day-to-day administrative and 
operational needs 
 Manage, monitor, and prioritize all CEO email communications, ensuring timely 
responses, appropriate delegation, and follow-up aligned with the CEO’s priorities 
 Manage a complex and dynamic calendar, including firm leadership meetings, legalindustry commitments, speaking engagements, travel, and media appearances 
 Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and 
communications 
 Prepare agendas, briefing materials, presentations, and follow-up action items for 
meetings and initiatives 
 Coordinate domestic and occasional international travel, including itineraries, logistics, 
and expense tracking 
 Handle confidential, sensitive, and privileged information with the highest level of 
discretion 
 Support internal firm initiatives, leadership projects, and strategic priorities as assigned 
Public Speaking & Media Support 
 Coordinate logistics for speaking engagements, conferences, and events, including travel, 
contracts, deadlines, AV requirements, and materials 
 Track speaking opportunities, submissions, confirmations, and post-event follow-up 
 Prepare and organize speaker packets, media kits, outlines, slides, and supporting 
materials in coordination with internal teams or external partners 
 Manage contracts, invoices, and timelines related to speaking engagements 
Podcast Support 
 Coordinate podcast recording schedules, guest bookings, and production timelines 
 Manage guest outreach, confirmations, releases, and follow-up communications 
 Assist with episode planning, content organization, and show notes 
 Coordinate with editors, producers, and marketing teams to ensure timely production and 
release 
Communication, CRM & Project Support 
 Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external 
partners 
 Draft, edit, and manage professional correspondence and communications 
 Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and 
workflow support 
 Track deadlines, deliverables, and commitments to ensure accountability and timely 
completion 
 Support project management efforts across executive, media, and firm initiatives 
 Ensure all CEO projects cross the finish line on time by implementing the 10-80-10 rule 
for project management 
Qualifications 
 Bachelor’s degree required; MBA or experience as an Aide-De-Camp preferred
 PMP (Project Management Professional) certification preferred
 Experience as an executive, law firm administrator, paralegal or executive assistant 
preferred 
 Exceptional organizational, time-management, and multitasking skills 
 High digital literacy, with the ability to quickly learn and leverage new tools, platforms, 
and systems 
 Experience managing and maintaining a CRM, including data integrity and reporting 
 Strong written and verbal communication skills 
 High level of professionalism, discretion, and judgment 
 Proficiency with Microsoft Office, Google Workspace, calendar management tools, 
virtual meeting platforms, and collaboration software 
 Experience supporting public-facing executives, speakers, or content creators is a strong 
plus 
Personal Attributes 
 Proactive, resourceful, and solutions-oriented 
 Comfortable working with a high-visibility executive and shifting priorities 
 Calm under pressure with exceptional attention to detail 
 Collaborative, service-minded, and highly dependable 
Why Join Us 
 Work closely with a dynamic CEO shaping the strategic direction of a growing law firm 
 Exposure to executive leadership, media, public speaking, and podcast initiatives 
 Opportunity for professional growth and expanded responsibility within a mission-driven 
organization 
Base Salary Range:
 Competitive and commensurate with experience, typically aligned with senior-level 
Executive Assistant roles in professional services and law firms 
Bonus & Incentives
 Performance-based bonus tied to individual and firm goals 
 Potential discretionary bonuses related to major initiatives, speaking engagements, or 
growth milestones 
Benefits
 Health, dental, and vision insurance 
 Retirement plan with employer contribution 
 Paid time off and firm holidays 
 Professional development support (certifications, conferences, training) 
Growth Opportunity
 Increased compensation and scope as responsibilities expand 
 Potential evolution into Chief of Staff–type functions based on performance and firm 
needs