Administrative Assistant

Berkshire County Head Start is dedicated to supporting children and families by fostering a lifelong love of learning. We are seeking an organized, welcoming, and reliable Administrative Assistant to support our Executive Director, Senior Leadership, and Leadership Team, while ensuring smooth daily operations at our Main Office.

The Administrative Assistant provides critical administrative and operational support for Berkshire County Head Start. This role manages front office duties, coordinates communication, supports organizational functions, and helps create an inclusive, family-centered environment.

Join a mission-driven team that values integrity, enthusiasm, community, and collaboration.

Key Responsibilities

Operational & Administrative Support

• Answer main office phone lines and greet families and visitors.
  
• Manage secure building entry and coordinate child pick-up/drop-off at the Meadow Lane building.
  
• Sort and distribute mail.
  
• Assist with clerical functions including copying, filing, scanning, laminating, and document preparation.
  
• Support purchasing and supply ordering; coordinate purchase orders with the Finance Department.
  
• Accept and coordinate deliveries with outside vendors.
  
• Assist with organizational events and internal team needs.
  
• Schedule and coordinate gym usage with the church.
  
• Carry out other tasks as assigned by the Executive Coordinator.

Required Qualifications

• High School Diploma or equivalent.
  
• Minimum 1 year of experience in an administrative support role.

Preferred Qualifications

• Some college coursework or an Associate’s degree in business administration, office applications, communications, or a related field.
  
• Experience working in a community organization serving children and families.
• Bi-lingual in Spanish

Knowledge, Skills, and Competencies

• Strong knowledge of general office and administrative practices.
  
• Proficiency in Microsoft Office Suite and comfort with learning new computer systems.
  
• Excellent written and verbal communication skills.
  
• Strong organizational, prioritization, and multitasking abilities.
  
• Accurate transcription, note-taking, and data-entry skills.
  
• Demonstrated reliability, integrity, teamwork, and engagement with organizational values.
  
• Ability to build positive relationships with families, staff, community partners, and visitors.

Physical Requirements

• Moderate physical activity, including standing, walking, and occasional lifting up to 25 pounds.
  
• Long periods of sitting and computer use.
  
• Strong visual, hearing, and verbal communication abilities.