Office and Transaction Coordinator

Transaction & Office Coordinator

About Us

At Berkeley, we believe details matter...and so do people. We’re looking for someone who thrives on creating meaningful connections while keeping the moving parts of our business running like clockwork.

In this role, you’ll be part transaction expert, part culture champion. You’ll manage contracts and closings with precision, support our sales operations team, and make sure every client’s journey...from first handshake to home sweet home—is smooth, memorable, and full of heart. On any given day, you might be organizing keys and gift bags, planning a team celebration, or helping coordinate a charity event that gives back to our community.

You’re the kind of person who finds joy in helping others succeed, who stays calm under pressure, and who believes a thoughtful touch can turn routine tasks into lasting impressions.

If you’re organized, service-minded, and energized by making things happen behind the scenes—while bringing warmth, fun, and care to the frontlines...Berkeley might just feel like home.

What will you do in this role?

Office Administration

· Greet guests, answer minimal phones calls & relay messages/inquiries as necessary.

· Create exemplary client experience

· Maintain an organized working area & inviting office space for team members and guests.

· Manage office supply inventory and refreshment stocking.

· Assist in coordinating Berkeley parties & charitable events. Including shopping for supplies, ordering materials, writing cards, planning catering and entertainment.

· General office errands. (May submit mileage report request for reimbursement).

· Email correspondence as it pertains to duties listed herein.

· Support all meetings in office by ordering food, supplying beverages and any other needed supplies.

· Tracking and coordinating of documents and business information.

· Create Home Orientation Binders for Project Managers.

· CRM Database Management.

· Input all new lots and addresses into company databases.

· Light Executive Assistant duties.

· Maintain office cleanliness as needed. (i.e. trash removal, watering plants, cleaning tables, restocking bathrooms, etc.)

· Stock Design Fridge and Reception Fridge with beverages/snacks ahead of design meetings (specific client requests) or as needed

Transaction Coordination

· Review contracts and all documentation prior to contract signing to ensure accuracy.

· Finalize new contract details and update all internal documentation and Team Members.

· Track and maintain Real Estate contract files & follow-up w/Agents on missing documents.

· Process earnest money deposits and submit to company Controller.

· Coordinate payment milestones for custom homes.

· Review closing statements from Title to ensure accuracy prior to company signing.

· Process and closeout homes in all databases as needed. Archive needed files and job folders with accuracy.

· Electronically scan and file Fully Executed Home Orientation Documents and Send to Sales Management Team Members.

· Maintain Project Mylar for new entries, accurate pricing, and contract dates.

· Weekly Analytics and Sales Reporting

· Process and save certificate of occupancy for all homes.

Design Support

· Seller Concession Allowable Upgrades Coordination between all parties under direction of Construction Manager and Design Coordinator (ordering, coordinating install with PM, updating job runners, tracking any earnest money prior to ordering upgrades, etc)

· Job Folder Creation and Upload to Builder Trend, Dropbox, distribute to field

· Coordination of BlindSource meetings and tracking of invoices, filing, sharing with pertinent parties for closing addendums and concessions

· Updating job runner templates across all collections offered with appliance changes, etc

You Have:

· Minimum 2 years of experience in Residential Real Estate or Transaction Coordination.

· Ability to self-manage time and office responsibilities.

· Team-oriented mindset with a willingness to help in other areas.

· Solid written and verbal communication skills.

· Professional attitude and appearance, with over-the-top, friendly customer service demeanor. Team Player Mentality.

· Proficiency in Microsoft Office Suite (Excel and Outlook Required).

· Hands-on experience with office equipment (Ex. scanners/printers).

· Ability to be resourceful and proactive when issues arise.

· Excellent organizational skills.

· Multitasking and time-management skills, with the ability to prioritize tasks.

· High school degree required; additional degrees or certification in Office Management is a plus.

· Ability to read, review, and approve contracts from legal to trade-based.

· Proficiency in Real Estate Contracts.

What You’ll Like About Us:

· Great Company Culture. Community service day off and matching charitable contributions.

· Work that Stays at Work. Great work/life balance with flexible hours around our core time.

· Rest and Relaxation. Self-managed PTO policy and 9 paid holidays including your birthday.

· Great Benefits. Medical with FSA options, dental, vision, and life insurance.

· Preparation for the Future. 401(k) plan with 4% company match.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Real Estate Transaction: 2 years (Required)
• Office Management : 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $50,000 - $60,000