Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO DIRK VAN REENEN

Flexible on hrs. Mainly looking for 9AM - 3PM M-F. Could be Full-time for the right fit.

Mission:
Make Dirk more effective and efficient in every situation possible by protecting his focus, optimizing his time, and ensuring flawless execution across business, personal, and household domains.

1. Role Summary (Strategic Level)

The Executive Assistant is the primary force multiplier for Dirk. This role exists to free Dirk from low-value activities, anticipate needs before they arise, create order out of complexity, and ensure that initiatives move forward reliably. Success equals increased strategic output from Dirk and reduced friction across all companies and leadership teams.

Dirk owns and runs multiple businesses and needs someone to work closely to "get things off his plate".

Dirk moves fast, is very driven, has big goals, and has high standards. This is not a role for the timid at heart. This is a role for someone that wants to learn, grow, and be part of building something worthwhile! If you want unlock bigger opportunities for yourself this is the role.

Core Result of the right hire:
Dirk spends 80–90% of his time on high-leverage activities: vision, relationships, strategy, dealmaking, content, and leadership—because everything else is handled.

IMPORTANT! to Apply for this position please visit: https://www.bergflow.com/workspaceco-apply-now

2. Primary Objectives (Measured Outcomes)

• Protect Dirk’s Focus
• Ensure his day is aligned to top priorities and remove distractions, noise, or low-value obligations.
• Own the Calendar Completely

Calendar is always clean, prepared, strategically aligned, and 2 weeks ahead detailed, 8 weeks ahead structured.

• Own the Inbox Completely

Reduce inbox volume by 80–90%, filter decisions, draft responses, escalate only what requires Dirk’s judgment.Identify and execute tasks, meetings, and responsibilities that do not require Dirk. Take ownership, not delegation.Ensure details, loose ends, commitments, and maintenance items never fall behind.Ensure Dirk experiences seamless travel, optimized meeting prep, and complete support before and after trips.Keep Dirk’s commitments moving: timelines, deliverables, communication, follow-up, and accountability.3. Regular Work Activities (Operational Responsibilities)Forward Planning & Time Management

• Remove Work From Dirk’s Plate
• Eliminate Small Problems Before They Become Big Problems
• Manage Travel, Meetings, and Logistics
• Project Manage for and Around Dirk
• Maintain a precise, confirmed 2-week forward plan.
• Maintain a structured, anticipated 2–8 week horizon with key priorities, travel, events, and constraints.
• Weekly alignment with Dirk on what must shift, be added, or be eliminated.

Communication & Coordination

• Manage Dirk’s email with near-zero unread or unprocessed messages.
• Communicate professionally with partners, ELTs, clients, vendors, and prospects.
• Prepare Dirk with briefings, pre-reads, summaries, and data before every meeting.
• Follow up after meetings and ensure deliverables move forward.

Execution & Admin

• Schedule meetings, manage Zoom links, coordinate locations, and prepare agendas.
• Research tools, topics, or needs related to Dirk’s initiatives.
• Execute on personal household tasks that improve efficiency and quality of life.
• Manage the Fort Worth estate when family is traveling.
• Track obligations, renewals, subscriptions, and maintenance items.

Project Management

• Build and maintain simple project trackers for Dirk’s commitments.
• Monitor where deliverables or decisions are stalled and help clear bottlenecks.
• Communicate clearly with internal team members to keep things moving.

4. Key Skills & CompetenciesAdministrative Excellence

• Calendar mastery—capable of optimizing every minute.
• Inbox triage and executive communications.
• Travel planning with high accuracy and efficiency.

Technical Proficiency

• Google Workspace
• Project management tools (ClickUp, Asana, Monday, Notion)
• Calendar engines, booking tools, CRM exposure

Organizational & Time Management Strengths

• Prioritization based on business value
• Ability to juggle multiple initiatives
• Near-zero details missed

Resourcefulness & Anticipation

• Always thinking two steps ahead.
• Able to solve problems before they reach Dirk.
• Operates proactively rather than reactively.

Project Management & Accountability

• Understands ownership, workflow, and follow-up.
• Easily identifies risks, gaps, and delays.
• Holds others accountable with diplomacy and clarity.

Communication & Professionalism

• Clear written and verbal communication.
• Interfaces well with high-level partners, executives, and investors.
• Maintains confidentiality at all times.

Adaptability & Flexibility

• Unbothered by rapid changes, shifting priorities, and dynamic environments.
• Able to work outside standard hours when needed (travel days, events, deadlines).

Culture & Personality Fit

• Professional, polished, proactive.
• Positive mindset and solution-first thinking.
• Aligns with values of growth, excellence, and ownership.

5. What “Great” Looks Like in This Role (Behavioral Indicators)

• Dirk rarely has to ask twice for anything.
• Dirk’s schedule feels tight, intentional, and high leverage.
• Email is no longer a burden for Dirk.
• Tasks disappear from Dirk’s world—handled, documented, and closed.
• The EA catches issues before they cause operational friction.
• Meetings are productive because Dirk shows up informed and ready.
• Dirk’s personal life runs smoothly without his input.
• Team members view the EA as a professional, respected extension of Dirk.
• The EA becomes the “operating system” behind Dirk.

IMPORTANT! to Apply for this position please visit: https://www.bergflow.com/workspaceco-apply-now

Pay: $45,551.75 - $75,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Aledo, TX 76008

Salary : $45,552 - $75,000