What are the responsibilities and job description for the Mail and Lettershop Technician (Internal Only) (Part-time) position at Berea College?
Please note that references provided at the time of application for staff positions will not be contacted until the applicant has been offered the position.
Description
Work with department management and our production team to support the operation of our mail and print lettershop and mail stream functions. This position processes mailings, addressing and print production for products and packaging related to campus and USPS fulfillment. USPS addressing, bulk-mail presort operations, and variable data production come together to form lettershop services for on-campus and community projects. Most important: this position supports the print production of bulk-mail materials for Berea College Admissions, more than 800,000 units annually, supporting the recruitment of students and development of the Berea College Academic brand across Appalachia, the US and beyond.
Your Key Responsibilities
Education required to ensure success in this position:
Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu.
Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.
Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!
Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.
Our Benefits
Berea College offers a comprehensive benefits package to eligible employees and their families including health care, dental, vision, retirement, health savings accounts, flexible spending accounts, life insurance, short-term disability, long-term disability and an Employee Assistance Program. The benefit package also includes access to the Child Development Laboratory for children of College Staff, ages 6 weeks to 6 years, Seabury Center Membership, Staff Development Funds and Tuition Reimbursement.
Eligible staff employees also receive paid holidays, vacation, and sick leave.
Part-time employees who work an average of 24 hours per week over the course of a year, receive benefits on a pro-rated basis.
To learn more details, visit our benefits page at https://www.berea.edu/human-resources/employee-benefits.
Our Unique Culture
Berea College strives to be a place where people with various Christian interpretations, different religious traditions, and no religious traditions work together in support of Berea's Great Commitments.
Over the past century, various leaders of the College have applied the College’s inclusive scriptural foundation and spirit to their expanding world and welcomed those whose beliefs were consistent with the Christian gospel of impartial love. Therefore, Berea College today affirms its inclusive Christian tradition even as it respects the traditions of Jews, Muslims, Buddhists, and Hindus, as well as other faiths, and those holding no religious beliefs. We strive not to ignore our differences, but rather seek to understand each other honestly and respectfully, and together create a climate where anyone can openly discuss what they believe without fear of sanction. To that end, all persons who are willing to share in the spirit and the work of the Great Commitments as shaped by its preamble are welcome to study, to teach, and to work at Berea
Labor Supervision
In support of Berea College’s great commitments, staff and faculty serve as labor supervisors. Our fourth great commitment, The Dignity of Labor, promotes learning and serving in community through the student Labor Program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done. Student Labor Supervision includes scheduling, assigning, and approving student work, developing students' workplace acumen, and providing tangible work experience. To learn more about the labor program office please see the following link Labor Program Office.
Description
Work with department management and our production team to support the operation of our mail and print lettershop and mail stream functions. This position processes mailings, addressing and print production for products and packaging related to campus and USPS fulfillment. USPS addressing, bulk-mail presort operations, and variable data production come together to form lettershop services for on-campus and community projects. Most important: this position supports the print production of bulk-mail materials for Berea College Admissions, more than 800,000 units annually, supporting the recruitment of students and development of the Berea College Academic brand across Appalachia, the US and beyond.
Your Key Responsibilities
- Learn, implement and comply with USPS regulations regarding all classes of mail related to fulfillment: 1st, periodical, advertising mail, every-door-direct mail, as it relates to direct mail and bulk mail communication to alumni, recruits, donors and the community at large
- Work with the Postmaster of Berea College, USPS City of Berea, the City of Berea Postmaster, USPS Bulk Mail Entry Postmaster, and lettershop vendors to assure that the College’s mail service and bulk mail functions comply with USPS postal rules and regulations in the fulfillment, receipt, handling and distribution mail. This position will presort mailing lists, create US Postage estimates, and then execute mailings for the college and Print & Mail clients.
- Supports and provides a professional, service-oriented bulk-mail service operation
- Learn and utilize the following applications and software for production:
- SCLogic IntraEDU Mail Center Management
- TZ Parcel Locker System Delivery Agent Portal
- PrintSmith Vision
- MS Windows, MacOS, MS Teams Phone, MS Office365
- EFI Fiery Cut Sheet Digital Production Suite, including Fiery Impose and FreeForm
- Adobe Acrobat DC Pro
- Variable Data Applications, such as XMPie, FusionPro, PrintShop Mail
- USPS Presort Software, such as Satori BulkMailer, AccuZIP, PrintShop Mail
- Will operate cut-sheet digital printing and finishing equipment and create efficiency through the print-finish-package-presort and mail/packaging process.
- Support the department in all customer service and operational functions. Our team cross-trains with the goal of 50% proficiency in all customer retail and mail-service roles, and the position acts as a “concierge” for all department operations, with the outcome of customers, students, client departments connected to the correct department customer-service point to complete projects and tasks.
- This position cross-trains into garment decoration, wide-format printing and packaging, and manual work related to envelope stuffing, paper folding, hand-finishing and binding for print and mail related products. Pick-pack fulfillment work is required for this position.
- Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful environment for all staff, faculty, and students
Education required to ensure success in this position:
- College Degree is strongly preferred.
- Minimum of 1-2 years of experience in a US Post Office, Lettershop or Print Shop that offers variable data and addressing production.
- Strong computer literacy is required. The ability to work/navigate different print and mail production application suites, MS Office 365 and a wide-range of file sharing and management systems, such as: Box, Dropbox, Google Drive, OneDrive, and SharePoint is important to support our clients and vendors.
- Ability to learn and optimize the use of US Mail Presort, Variable Data, Print Production and other mail and print operations software.
- Ability to work within a collaborative, team-based environment where work is produced and moved through business and production processes with high-quality and efficiency. The ability to learn from experiences, document mistakes and areas of inefficiency, and then work collaboratively to implement improvements in processes, equipment operations, software workflows is required.
- Ability to manage time: adhere to time-study-based production standards. Demonstrated ability to start and finish production on time and within scheduled work periods for tasks and projects.
- Maintaining up-to-date knowledge of USPS Postal rules and shipping regulations related to bulk-mailing and parcel fulfillment operations, both on campus and into the USPS or 3rd party carrier systems.
- Ability to closely follow job and mail tickets, with exact attention to details and production setup, such as quantity, deadlines, mail dates, finishing instructions, template and automation instructions. Reporting issues with equipment or workflow to assist in process improvement is required.
- Collaboration and teamwork are critical to this position. The ability to receive feedback and coaching geared toward personal and professional growth in a tolerant, learn-from-mistakes and build-on-opportunities environment is important.
- Valid driver’s license.
- The work area involves operating postal, xerographic, ink-jet printing equipment as well as cutting/binding/drilling/punching equipment with moving parts, such as conveyors, heat-decks, envelope sealers and other lettershop equipment. Noise levels can be moderate at times. Ear protection and hair-restraint are required at times.
- Ability to lift packages up to 75 pounds
- Ability to push mail carts and operate pallet jacks and hand-trucks are required.
- Work is based inside but work at our loading dock to help unload/load mail carts, parcels, printed material fulfillment is required. Loading dock work is exposed to the elements.
- All equipment and software within the department, including but not limited to:
- USPS postal meters
- USPS Presort Software (eg: AccuZip, Satori BulkMailer, etc.)
- Folder/Inserters
- Laminators, Wide-Format printers for packaging
- Inkjet and Xerographic Printers and Addressers, such as MemJet, Mach, Xerox, Xante, InToPrint, Secap
- Finishing Equipment, including Duplo, Polar, Baum, Heat-Presses, GBC, Pitney Bowes and / or similar equipment
Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu.
Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.
Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!
Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.
Our Benefits
Berea College offers a comprehensive benefits package to eligible employees and their families including health care, dental, vision, retirement, health savings accounts, flexible spending accounts, life insurance, short-term disability, long-term disability and an Employee Assistance Program. The benefit package also includes access to the Child Development Laboratory for children of College Staff, ages 6 weeks to 6 years, Seabury Center Membership, Staff Development Funds and Tuition Reimbursement.
Eligible staff employees also receive paid holidays, vacation, and sick leave.
Part-time employees who work an average of 24 hours per week over the course of a year, receive benefits on a pro-rated basis.
To learn more details, visit our benefits page at https://www.berea.edu/human-resources/employee-benefits.
Our Unique Culture
Berea College strives to be a place where people with various Christian interpretations, different religious traditions, and no religious traditions work together in support of Berea's Great Commitments.
Over the past century, various leaders of the College have applied the College’s inclusive scriptural foundation and spirit to their expanding world and welcomed those whose beliefs were consistent with the Christian gospel of impartial love. Therefore, Berea College today affirms its inclusive Christian tradition even as it respects the traditions of Jews, Muslims, Buddhists, and Hindus, as well as other faiths, and those holding no religious beliefs. We strive not to ignore our differences, but rather seek to understand each other honestly and respectfully, and together create a climate where anyone can openly discuss what they believe without fear of sanction. To that end, all persons who are willing to share in the spirit and the work of the Great Commitments as shaped by its preamble are welcome to study, to teach, and to work at Berea
Labor Supervision
In support of Berea College’s great commitments, staff and faculty serve as labor supervisors. Our fourth great commitment, The Dignity of Labor, promotes learning and serving in community through the student Labor Program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done. Student Labor Supervision includes scheduling, assigning, and approving student work, developing students' workplace acumen, and providing tangible work experience. To learn more about the labor program office please see the following link Labor Program Office.