Human Resources Coordinator

Position Summary

The Human Resources Coordinator is responsible for supporting the day-to-day administration of the Human Resources function, with a primary focus on onboarding, recruiting coordination, employee records management, compliance tracking, and employee support. This role serves as a key point of contact for employees and managers and helps ensure a positive employee experience throughout the employment lifecycle.

The HR Coordinator will work closely with the Director of People & Safety to support company growth, improve HR processes, maintain compliance, and build a strong organizational culture. This position offers opportunities for professional development and expanded responsibilities as the company continues to grow.

Essential Duties and Responsibilities:

Onboarding & Employee Experience

· Coordinate all new hire onboarding activities.

· Prepare and distribute new hire paperwork and employment documentation.

· Conduct new employee orientation and ensure completion of onboarding requirements.

· Maintain onboarding checklists and track progress through the onboarding process.

· Partner with hiring managers to ensure a smooth transition for new employees.

· Support employee engagement initiatives and company events.

Recruiting Support

· Post and manage job advertisements across multiple platforms.

· Coordinate candidate interviews and communication.

· Assist with candidate screening and applicant tracking.

· Maintain recruiting records and hiring metrics.

· Support hiring managers throughout the recruitment process.

HR Administration

· Maintain employee personnel files and HRIS records.

· Process employee status changes, promotions, transfers, and terminations.

· Prepare employment verification requests and related documentation.

· Assist employees with HR-related questions and requests.

· Maintain confidentiality of employee information.

Compliance & Reporting

· Track completion of required training and certifications.

· Maintain I-9, E-Verify, and other employment compliance documentation.

· Assist with audits and regulatory reporting requirements.

· Support workers’ compensation and leave administration processes.

· Ensure compliance with federal, state, and local employment laws.

Benefits & Employee Support

· Assist with benefits enrollment and employee communications.

· Serve as a resource for employee questions regarding benefits and company policies.

· Support annual open enrollment activities.

· Coordinate employee recognition and wellness initiatives.

Process Improvement

· Identify opportunities to improve HR processes and employee experience.

· Assist in developing and updating HR policies, procedures, and forms.

· Support special projects related to organizational growth and workforce planning.

· Help create standardized HR workflows and documentation.

Qualifications Required

· Associate degree in Human Resources, Business Administration, or related field; equivalent experience may be considered.

· 1–3 years of administrative, HR, recruiting, or related experience.

· Strong organizational and time management skills.

· Excellent verbal and written communication skills.

· High level of professionalism and discretion.

· Proficiency with Microsoft Office and HR technology systems.

· Ability to manage multiple priorities in a fast-paced environment.

Preferred

· Bachelor’s degree in Human Resources, Business Administration, or related field.

· Prior experience in Human Resources, recruiting, or employee onboarding.

· Experience with HRIS systems and applicant tracking systems.

· Knowledge of employment laws and HR best practices.

· SHRM-CP or PHR certification, or willingness to pursue certification.

Success Measures

Within the first year, the HR Coordinator will:

· Successfully manage and coordinate all onboarding activities.

· Improve onboarding consistency and employee experience.

· Maintain accurate employee records and compliance documentation.

· Support recruiting efforts to reduce hiring delays.

· Establish reliable HR administrative processes and workflows.

· Become a trusted resource for employees and managers.

Reporting Structure

Reports To: Director of People & Safety

Classification: Full-Time, Exempt/Non-Exempt (based on final duties and compensation)

Location: In-Office as required

Travel: Occasional travel between company locations may be required.

Pay: $21.00 - $34.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $21 - $34