Executive Secretary/Administrative Assistant

Location: Benson Unified School District District Office
Reports To: Superintendent & BUSD Governing Board
Start Date: Immediately
Closing Date: Open until filled

Terms and Benefits: 12 month position, 8 hours/day; medical, dental, vision, life benefits; 403(b); 12 sick days and 12 vacation days; preschool/child care discounts; mandatory participation in Arizona State Retirement System.

Summary: Provides high-level administrative, secretarial and clerical support for the Superintendent and the School District’s Governing Board.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Serves as an intermediary for the Governing Board, Superintendent and school officials, students, businesses and/or the general public.

• Provides secretarial and clerical support to the Superintendent and/or the Governing Board.

• Prepares Governing Board packets; posts and distributes Board meeting agendas and notices.

• Attends Governing Board meetings and transcribe meeting minutes.

• Gathers data, supplies information, explains policy and procedure, and assists in solving complex problems.

• Plans, schedules, and coordinates events, such as appointments, conferences, meetings, events including coordinating all participants; determining and monitoring appropriate funding; purchasing; and resolving problems. Maintain calendar and arrange for travel accommodations as assigned.

• Interprets and applies Governing Board policies and regulations; administrative procedures; and federal, state and local laws, as applicable.

• Coordinates communication between the Superintendent and District personnel, governing board, parents, students, educational institutions, vendors, service providers, the community, and other civic and service organizations and the public.

• Researches, reviews, checks, corrects, and compiles a variety of information; including verifying data for accuracy, completeness and compliance with established procedures; inputting and retrieving computerized data in computer systems as required.

• Serves as the guardian of the school district’s administration/school board materials and historic files.

• Independently researches, composes, creates and processes a wide variety of complex materials such as correspondence, reports, contracts, forms, spreadsheets, flyers, brochures, applications, memoranda, newsletters and other documents.

• Takes and transcribes minutes, letters, and memoranda, including materials of a confidential nature as required by the position; prepares correspondence and memoranda independently or from oral instructions.

• Assists with special projects.

• Performs related duties as assigned. 

Education and Experience:

• Any combination equivalent to: high school diploma plus college coursework in business, office practices or related field and three (3) years responsible secretarial or administrative assistant experience involving the use of word processing and spreadsheets.

• Highly skilled in word processing and spreadsheet applications. Experience with database and presentation applications preferred.

Knowledge, Skills and Ability

• Knowledge commonly used office concepts, practices and procedures.

• Ability to establish and maintain effective working relationships with supervisor, District staff, business professionals, Governing Board, and the general public.

• Ability to be highly organized and detail oriented.

• Ability to coordinate and complete multiple tasks and assignments at one time.

Clearances:

• Criminal Background Clearance

• Valid Arizona IVP Fingerprint Clearance Card

Benson Unified School District does not discriminate in admission or access to, or treatment or employment in its educational programs or activities on the basis of race, color, age, gender, gender identity or expression, religion, creed, national origin, marital status, sexual orientation, disability, veteran status or genetic information. The District also provides equal access to its facilities to the Boys Scouts and other designated youth groups, as required by the Boys Scouts of America Equal Access Act. Inquiries or complaints concerning Title VI, VII, IX, Section 504, and Americans with Disabilities Act may be referred to the BUSD Title IX and Section 504 Compliance Officer: Micah Mortensen, 360 S. Patagonia St., Benson, AZ 85602; mmortensen@bensonusd.org; (520) 720-6731.

Salary : $18 - $20