Construction Office Manager

Overview
We are seeking a highly organized and proactive Construction Office Manager to oversee the administrative functions of our construction projects. The ideal candidate will possess strong office management skills, experience in project coordination, and excellent communication abilities. This role is essential in ensuring smooth daily operations, effective vendor and team management, and maintaining accurate project documentation. The Construction Office Manager will play a key role in supporting project teams, managing schedules, and facilitating efficient office workflows to contribute to the successful completion of construction projects.

Duties

• Manage and coordinate all administrative aspects of construction projects, including scheduling, filing, and document control
• Oversee vendor management, including procurement and communication with suppliers and subcontractors
• Supervise administrative staff and coordinate training & development initiatives
• Handle bookkeeping, payroll, budgeting, and financial recordkeeping using QuickBooks or similar software
• Maintain calendar management for project timelines, meetings, and deadlines
• Manage front desk responsibilities, including multi-line phone systems and visitor reception
• Organize meetings, prepare agendas, and take meeting minutes to ensure clear communication among teams
• Oversee human resources functions related to staffing, onboarding, and employee records
• Facilitate office organization by managing filing systems, document retention policies, and recordkeeping procedures
• Support project documentation efforts including contracts, permits, reports, and correspondence
• Maintain excellent phone etiquette and professional communication with clients, vendors, and team members

Experience

• Proven experience in office management within the construction or related industry
• Supervising experience with team management responsibilities
• Proficiency in QuickBooks for bookkeeping and payroll processing
• Strong skills in schedule management and calendar coordination
• Experience with vendor management and contract negotiations
• Background in human resources functions such as staffing, training & development
• Familiarity with budgeting processes and financial recordkeeping
• Office experience including clerical tasks such as filing, data entry, and front desk operations
• Excellent organizational skills with attention to detail for project documentation and file management
• Effective communication skills suitable for client interaction and team collaboration
• Experience in medical office management or similar environments is a plus but not required

This role offers an opportunity to contribute significantly to our construction projects through effective office administration. We seek a dedicated professional capable of multitasking efficiently while maintaining high standards of organization and communication.

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• Paid time off

Work Location: In person

Salary : $50,000 - $80,000