What are the responsibilities and job description for the E-Filing Analyst position at Benesch Law?
Who We Are
At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms in the country.
Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.
Working with Us - Come and "Be Benesch!"
We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.
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Benesch is proud to announce the opening for an E-filing Analyst in our San Francisco office! This position is hybrid and has work from home flexibility. The hours for this position are 10:30 am to 7:00 pm PST.
Position Summary:
Do you have high-volume experience with electronic filings on a national level? Are you proficient with California state and federal court systems and filing requirements? Are you looking for an opportunity to serve as the subject matter expert on all aspects of electronic filing? Then our E-filing Analyst position may be what you're looking for!
The E-Filing Analyst is responsible for developing and maintaining best practices, procedures, and quality standards for filings across federal, state, and local courts. The E-Filing Analyst proactively monitors and interprets changes in rules and platform requirements, communicates updates to attorneys and staff, and provides guidance on proper filing protocols. In addition, the role handles escalated e-filing matters, ensuring accuracy, compliance, and consistency in all firm submissions.
Essential Functions
- Coordinates with attorneys and legal staff to review, format, and finalize pleadings, discovery, and court filings in compliance with the rules and requirements of each jurisdiction.
- Manages electronic filings across federal, state, and local courts, including via CM/ECF, PACER, and third-party platforms such as OneLegal, ensuring all submissions meet procedural and technical standards.
- Handles complex, high-volume, multi-jurisdictional filings for all firm offices, prioritizing critical deadlines and maintaining accuracy under time pressure.
- Monitors court docket systems and internal docketing tools to track filing deadlines, updates case status, and ensures calendar integrity by cleaning or consolidating non-essential entries.
- Prepares, organizes, and verifies filing materials such as exhibit indices, hyperlinks, bookmarks, redactions, and slipsheets, while proofreading and cite-checking for accuracy.
- Coordinates with vendors for manual filings, courtesy/chambers copies, personal service, and record retrieval when required by specific courts or judges.
- Provides escalated support and training to staff and timekeepers regarding electronic filing and document submission procedures, promoting firm-wide adherence to best practices.
- Advocates for continuous improvement in firm-wide electronic filing processes and workflow efficiency.
- Communicates promptly and professionally with internal and external contacts, ensuring high levels of service and responsiveness.
- Collaborates across offices to maintain consistent filing standards and share knowledge of evolving court procedures and technologies.
- Other projects and duties as assigned.
Qualifications:
The E-Filing Analyst must have a minimum of three years of experience performing high-volume electronic filings on a national level. Familiarity with federal and state court systems in California is required. Candidates must possess knowledge of court and administrative agency operations, including filing procedures, workflows, and electronic filing systems such as CM/ECF and PACER.
The E-Filing Analyst must have a demonstrated ability to research and comply with filing rules in multiple jurisdictions, along with experience using platforms such as One Legal, File & ServeXpress, Odyssey, and other similar e-filing portals. Experience in docketing at a mid-to-sized law firm or larger is strongly preferred. Proficiency with internet-based research and a thorough understanding of both federal and state filing protocols are essential.
The E-Filing Analyst must demonstrate strong oral, written, and interpersonal communication skills, with the ability to interact professionally with individuals at all levels of the firm and with external clients. The position requires a high degree of professionalism, organization, and prioritization, with a commitment to delivering an exceptional First in Service experience.
The salary range for this position is $88K to $120.5K.
Please note that quoted salary ranges are based on Benesch's reasonable expectations at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.
Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at cwatson@beneschlaw.com.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Salary : $88,000 - $120,500
