Administrative Assistant

Administrative Assistant

Summary:
The Administrative Assistant provides clerical and operational support to the healthcare administration and claims teams. This position helps ensure efficient workflow, accurate recordkeeping, and compliance with HIPAA and other regulatory standards.

Key Responsibilities:

• Provide administrative support to third party administration office.
• Prepare correspondence, forms, reports, and internal documentation related to member and provider activities.
• Maintain organized electronic and paper files for benefit plans, and client records in accordance with HIPAA requirements.
• Assist with data entry, verification, and tracking of claims, enrollment updates, and other plan information.
• Schedule and coordinate meetings, training sessions, and conference calls for internal teams and external clients.
• Handle incoming calls and emails, route inquiries appropriately, and provide accurate information or follow-up as needed.
• Assist with compiling reports and metrics for management review.
• Support vendor and client communications as directed.
• Monitor supply inventory and order office materials when needed.
• Perform general office duties and other tasks or special projects as assigned.

Qualifications:

• High school diploma or equivalent required.
• 2 years of administrative experience, ideally in healthcare, insurance, or a third-party administrator setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills, accuracy, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information and comply with HIPAA standards.
• Strong time management and problem-solving skills in a fast-paced environment.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $24