Job Summary:

Administrative support specialist helps executives, managers, and other employees perform their daily tasks and clerical responsibilities.  Provides a diverse range of office support with a significant portion of the work involving data entry, composing and preparing materials, handling communications and assisting with accounting operations.   

Supervisory Responsibilities:

• Does not oversee other employees. 

Duties/Responsibilities:

• Providing backup support to other departments and teams when necessary
• Performs routine accounting functions to support accounts payable and accounts receivable departments.  Tasks include: invoice scanning, respond to AP inquiries, daily deposits and some reconciliation.  
• Acts as a point person for corporate accounting office and internal parties.
• Acts as a liaison of communication between internal and external parties
• Communicating general information to appropriate parties 
• Distributing important materials to relevant parties
• Scheduling and canceling meetings and appointments
• Maintaining office activity logs, files and documents
• Performing routine data entry work
• Preparing materials, documents, reports and correspondence
• Answering emails in a professional and timely manner
• Using computers to create presentations, transcribe meeting minutes and conduct research
• Anticipating the needs of executive and managerial staff
• Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, and recording and distributing minutes. Sets up and trouble shoots phone, video, and web conferencing
• Investigates assigned topics including research, data, and information requirements as well as analysis techniques and reports information as appropriate
• Follows all rules and regulations for PHI and HIPAA protections of patient information
• Follows all policies and procedures, including, but not limited to, attendance, timeliness, and safeguarding confidential information
• Performs other duties as assigned

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High School diploma or equivalent required.
• Prior administrative experience required; preference given to experience in related field.