Purchasing Specialist

Purchasing Specialist

Job Summary: The Purchasing Specialist manages the procurement of building materials and coordinates orders for installation jobs within an assigned market. This role requires sharp attention to detail, clear communication with suppliers and internal teams, and consistent, accurate order fulfillment. The Purchasing Specialist is central to operational efficiency and cost control across the procurement process, and works across order management systems and vendor relationships to keep jobs on schedule.

Key Responsibilities

Order Processing

● Prepare and review prints and customer purchase orders for seamless integration into internal systems.

● Verify purchase requisitions by cross-referencing requested items with master building plans, and promptly notify the builder of any discrepancies.

● Approve purchase orders, ensuring accuracy and compliance with company standards.

● Organize and confirm delivery of goods and services in alignment with project timelines.

● Edit and manage customer sales orders within internal systems to maintain data accuracy.

● Generate internal sales orders for purchases outside of designated markets, ensuring proper tracking and documentation.

Purchasing & Procurement

● Source and place orders for all building materials required for installation projects within the assigned market.

● Establish and maintain strong supplier relationships to coordinate delivery schedules and promptly resolve shipping discrepancies or delays.

● Generate and manage internal purchase orders (POs) to ensure order accuracy, cost control, and timely procurement.

● Review order confirmations across all markets to verify fulfillment, mitigate errors, and prevent order duplication.

● Collaborate with vendors to negotiate pricing, terms, and lead times to optimize procurement costs and delivery efficiency.

● Monitor inventory levels and demand trends to proactively place orders, preventing material shortages and project delays.

● Flag recurring vendor performance or lead-time issues to management, with data to support the conversation.

Systems & Reporting

● Maintain accurate, current order and purchasing records within the company's CRM/ERP platforms (e.g., Monday.com, QuickBooks, or equivalent).

● Use dashboards and reporting tools to track open orders, backlog, and purchasing trends across markets.

● Support month-over-month reconciliation between purchasing records and accounting systems as needed.

Qualifications & Skills

● Proven experience in purchasing, procurement, or supply chain management, preferably in the construction or building materials industry.

● Strong organizational and problem-solving skills with the ability to manage multiple tasks and priorities simultaneously.

● Proficiency with procurement software and enterprise resource planning (ERP) or CRM systems; direct experience with Monday.com is a plus.

● Exceptional attention to detail and accuracy in order processing and data entry.

● Effective communication skills to interact with suppliers, builders, and internal teams.

● Ability to analyze purchase trends, supplier performance, and cost data to support informed decision-making.

● Strong negotiation skills and the ability to develop vendor relationships that improve supply chain efficiency.

● Working knowledge of building materials, construction plans, and procurement best practices preferred.

● Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant digital tools.

● Comfortable working independently and staying accountable to deadlines and metrics, particularly once working remotely.

Compensation

● Hourly pay range: $18.00–$22.00 per hour, based on experience.

Benefits

● Medical, dental, and vision insurance options.

● Paid time off.

● Paid holidays.

● 401(k) retirement plan with company match.

Work Environment & Expectations

● Full-time position with a standard work schedule; occasional extended hours may be required to meet deadlines, particularly during peak season.

● This role is in-office/hybrid during onboarding and training. Remote work becomes available once the employee has demonstrated consistent competency and accuracy in the role — generally assessed after an initial 90-day period, at manager discretion.

● Continued remote eligibility is tied to sustained performance; a drop in accuracy or responsiveness may require a return to in-office work.

● Collaboration with cross-functional teams, including project managers, suppliers, and operations personnel.

● Fast-paced environment that requires adaptability and problem-solving to address supply chain challenges as the company expands into new markets.

Our mission is to provide our customers with quality products backed by an unrivaled level of service and expertise. We strive to be on the leading edge of quality service that provides timely delivery, accuracy, and efficient installation of our products and we work tirelessly to stay at the forefront of our industry for safety, compensation, and benefits.