What are the responsibilities and job description for the Purchasing Data Entry Specialist position at DeBra-Kuempel Inc.?
About Us:
#debra
While performing the duties of this job, the employee is regularly required to talk and hear, move within the office to retrieve files, and meet with employees in their offices or conference room.
We are a mechanical, electrical, and plumbing (MEP); building automation; and industrial piping contractor. Our team offers a variety of MEP and process piping services, including design-build engineering for new construction and renovation, installation and specialty construction, maintenance, and air balancing, start-up, and energy efficiency services.
Job Summary:
DeBra-Kuempel is seeking a Purchasing Data Entry Specialist for our Cincinnati, Ohio location. This role supports a dynamic team of seven in a fast-paced environment, handling high-volume data entry and vendor communications. The specialist will be responsible for collecting all necessary information to issue purchase orders for Field Technicians, Service Managers, Account Managers, and Project Managers across all offices, ensuring timely and accurate entry into our procurement systems.
Essential Duties & Responsibilities:
- Accurately enter large volumes of alphanumeric data, including purchase orders, subcontracts, and change order requests, into Edge, a web-based procurement system
- Collect and input necessary information for new vendor and subcontractor setup
- Conduct invoice research, follow up with vendors, and ensure timely entry
- Respond to inquiries from vendors and internal staff at all organizational levels, including management
- Contact vendors to collect outstanding invoices
- Perform other duties as assigned by the Purchasing Manager
- High school diploma or equivalent required
- Two (2) or more years of data entry experience
- Proven ability to manage high volumes of invoices and purchase order requests efficiently and accurately
- Strong self-motivation and ability to work independently with minimal supervision
- Excellent communication and interpersonal skills, with a positive, proactive, and team-oriented approach
- Proficiency in Microsoft Office applications (Teams, Outlook, Word, OneNote, Excel)
- Familiarity with Adobe Acrobat is a plus
- Minimum typing speed of 40 WPM
- Valid driver’s licenserequired
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Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear, move within the office to retrieve files, and meet with employees in their offices or conference room.
The employee must be able to work at a computer (reading and keying) for extended periods of time. This role may require communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.
Employees may be required to travel for job related business.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment.
Benefits:
DeBra-Kuempel offers a competitive benefits package to non-union employees, including health benefits, paid time off, 401(k), tuition reimbursement, an employee assistance program, company discounts, and more. Employees covered by a collective bargaining agreement will receive benefits as negotiated within their specific CBA and may be eligible to participate in our voluntary supplemental union benefits program.
Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:
Please review our Affirmative Action Policy.
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