What are the responsibilities and job description for the Project Coodinator position at Bench Dogs?
About Bench Dogs
Bench Dogs is a Denver, PA-based manufacturing company specializing in custom store fixtures, retail displays, and commercial cabinetry. We partner with national brands and retailers to bring high-quality, built-to-spec environments to life - from concept through installation. Our work combines precision manufacturing, strong project execution, and a commitment to long-term customer relationships.
Role Overview
The Project Coordinator plays a critical support role in the Project Management function by ensuring projects are organized, documented, and progressing according to plan. Working closely with Project Managers across all lifecycle phases - from initiation through closeout - this role enhances PM capacity, improves execution consistency, and ensures that the processes outlined in this workbook are followed in practice.
Key Responsibilities
- Maintain project schedules, trackers, and internal dashboards in Excel and Epicor, ensuring accuracy for weekly status reporting.
- Prepare and manage project documentation including change orders, status reports, and milestone updates in alignment with Section 0 templates.
- Support coordination between Sales, Engineering, Production, and Vendors during project execution.
- Track key project milestones and proactively flag risks, delays, or open items to the Project Manager.
- Assist with ERP data entry, job setup, and tracking accuracy in Epicor.
- Support project closeout activities including final documentation, profitability review preparation, and file archiving per the Closeout Checklist.
- Maintain consistency in documentation and process adherence across all active projects, reinforcing Playbook and SOP standards.
- Log change orders, manage CO folders, and support estimating coordination per SOP-01.
- Prepare action item trackers and follow-up summaries after cross-functional meetings.
Qualifications
- 2 years of experience in project coordination, administrative support, or operations.
- Strong organizational and multitasking skills in a fast-paced environment.
- Proficiency with Microsoft 365 tools (Excel, Outlook, Teams, Planner).
- Experience with ERP systems preferred (Epicor a plus).
- Manufacturing, construction, or production environment experience preferred.
- Familiarity with change management documentation and project lifecycle processes a plus.
Core Competencies
- Detail-Oriented Execution
- Strong Communication Skills
- Organizational Discipline
- Problem Solving
- Cross-Functional Collaboration
- Process AdherenceContinuous Improvement