Executive Assistant

Company Description Bence Law Firm is a personal injury law firm serving Alabama and Georgia from our office in Phenix City. We fight for people hurt in car wrecks, truck wrecks, and other serious injuries, and we move fast. Gameday Men's Health is a concierge men's health clinic in Columbus, Georgia. Both run on systems and technology, and both need an owner who spends his time leading, not chasing logistics. That's where you come in.

Role Description

You'll be my right hand. This is not a receptionist job or a desk-only admin role. You'll own my calendar, run my inbox, keep projects moving across both companies, and handle the business and personal logistics that eat an owner's day, and running errands.

Success looks like this: I rarely open my inbox, I never walk into a meeting unprepared, deadlines don't surprise anyone, and I've gained back 10 hours a week to grow both businesses

The Executive Assistant is an on-site role located in Phenix City, AL, supporting clinic leadership with day-to-day administrative operations. Responsibilities include managing calendars, scheduling appointments, coordinating meetings, and organizing clinic and executive communications. The Executive Assistant will prepare and track expense reports, maintain records and files, and assist with patient-facing administrative tasks such as check-in, documentation, and follow-up coordination as needed. The role also involves handling phone and email inquiries, prioritizing messages, and ensuring timely, professional responses. This position requires attention to detail, discretion with confidential information, and the ability to support a fast-paced clinical environment.

Qualifications

• Are organized to the point that people tease you about it

• Communicate early and clearly, especially when something goes wrong

• Can make small decisions on your own and know which ones to escalate

• Handle confidential legal, medical, financial, and personal information with complete discretion

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Candidates should possess proficiency in Administrative Assistance tasks, such as scheduling, filing, data entry, and office organization.
• Candidates should possess solid Communication skills, both written and verbal, to interact with patients, staff, and leadership professionally.
• Candidates should possess experience preparing and managing Expense Reports and handling basic financial or billing-related documentation.
• Previous experience supporting medical, wellness, or customer-facing environments is beneficial.
• Strong organizational skills, reliability, and a high level of discretion with confidential information are required.
• Comfort with basic computer applications (e.g., email, scheduling tools, EMR or practice management systems) is preferred.
• High school diploma or equivalent required; additional education or certifications in business, healthcare administration, or related fields are a plus.

You're Not a Fit If You

•    Need to be told what to do next, every time

•    Think errands are beneath the job

• Let problems sit quietly instead of raising them early