What are the responsibilities and job description for the Bookkeeper/Office Manager position at Ben Hardy & Co.?
Ben Hardy & Co
Bookkeeper/Office Manager
Location: Berkeley, CA (Remote with Weekly Office Visit)
Company: Ben Hardy & Co: https://benhardybuilds.com/
Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco.
About Us
At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction.
Responsibilities
As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including:
To excel in this role, you should possess the following qualifications:
Bookkeeper/Office Manager
Location: Berkeley, CA (Remote with Weekly Office Visit)
Company: Ben Hardy & Co: https://benhardybuilds.com/
Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco.
About Us
At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction.
Responsibilities
As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including:
- Financial Management: Accurate record-keeping using Quickbooks Desktop, including accounts payable and receivable, payroll, and reconciliations.
- Office Administration: Handling administrative duties such as email correspondence, phone calls, and office supply management.
- Document Organization: Managing and organizing project documents, contracts, and vital records.
- Stakeholder Communication: Effectively communicating with customers, homeowners, subcontractors, and vendors.
- Project Support: Proficiency in Quickbooks Desktop is essential, with experience in construction project management software Procore considered a valuable asset.
- File Management: Organizing and maintaining files using Google Workspace and Procore.
- Cost Coding: Collaborating with Project Managers to manage cost coding of timecards and project costs.
- Payroll Processing: Managing employee timecards through Procore and processing payroll using ADP.
- Financial Reporting: Conducting monthly reconciliations and preparing year-end reports for tax preparation.
- Accounts Management: Managing accounts payable and accounts receivable, providing regular reporting.
- License Compliance: Monitoring all business, city, state, and contractor licenses for compliance.
- Expense Management: Maintaining and organizing scanned receipts and handling expense reimbursements.
- HR Support: Assisting with the new hire onboarding process and managing employee benefits and renewals.
- Insurance Oversight: Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators.
- Job Tracking: Maintaining organized logs of all current jobs for tracking and costing purposes.
- Reporting: Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.
- Invoicing: Generating client invoices and managing vendor and subcontractor invoices.
- Documentation: Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures.
To excel in this role, you should possess the following qualifications:
- Proficiency in Quickbooks Desktop.
- Procore experience is a plus.
- Minimum of 3 years of experience in bookkeeping, experience with construction bookkeeping a plus.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and efficiently in a fast-paced environment.
- Effective communication skills to interact with various stakeholders.
- Familiarity with payroll processing using ADP is a plus.
- Knowledge of Google Workspace and experience with file organization.
- Understanding of job tracking, costing, and reporting.
- Ability to multitask and prioritize tasks effectively.
- Job Type: Part-time (20-32 hours per week)
- Work Environment: Remote (with a weekly office visit)
- Flexible Hours: We understand the importance of work-life balance and offer flexible hours to accommodate your needs.
- Pay: $50/hr. - $75/hr.
Salary : $50 - $75
