Accounting Clerk

Company Description

Belmont Metals has been serving Non Ferrous markets internationally since 1896 from our current location in Brooklyn, NY. The advanced materials we produce have a worldwide reputation for quality and are used by customers ranging from Fortune 500 multi-national corporations to boutique jewelry makers and artists. We provide essential materials that our customers use to manufacture hundreds of different products, many of which we use in our everyday lives.

At Belmont, everyone on our team is critical in ensuring that our customers are successful and have the opportunity to make a real impact on their businesses. From Industrial Sales, to our Quality and Technical Staff, to our Finance Operations, and the Shop Floor, every member of our team is valued and has the chance to make a difference.

Belmont is a family business and we do our best to treat everyone as part of the family. Aside from competitive salaries, Belmont offers leading benefits and a genuine interest in the well-being of all our employees.

Job Description

Banking & Cash Management

• Email each morning daily cash position to leadership.
• Record and apply all new transactions from Chase and Citibank accounts.
• Transfer funds for payroll processing and other financial obligations as needed.

  Accounts Receivable (A/R)

• Prepare invoices from shipped sales orders in Business Central submit via email and various customer portals..
• Upload invoice support and COA’s to Business Central
• Apply customer payments from CIA, WooCommerce, Amazon to corresponding invoices.
• Run and analyze aged accounts receivable reports; contact customers and issue Statements of Account (SOAs) as necessary.
• Manage customer sales data by updating Salesforce and ensure data entry.
• Perform ongoing AR cleanup to maintain data accuracy.
• Prepare weekly A/R and update notes to send to leadership each Monday.

Order & Customer Management

• Process eCommerce orders into the Business Central.
• Process customer payments via PayPal invoicing, credit cards, or ACH/wire transfers.
• Generate requested credit memos and submit to Controller for review and approval.
• Upload call logs and posted sales orders amounts to Salesforce.
• Update customer records as needed.

Payroll & Employee Administration

• Process payroll and payroll tax account transfers.
• Print manual checks and leave for staff.
• Ensure quarterly and annual payroll tax filings (941s, NYS-45s, W-2s, 1095-B/C) are completed and downloaded.
• Post payroll related journal entries
• Reconcile quarterly filings against weekly/biweekly entries

Tax & Compliance

• Prepare reporting from Business Central to compare sales tax usage to Avalara to prepare sales and use tax filings in Avalara by 7th of each month following liability month.
• Maintain and update customer tax exemption forms in SharePoint and on Avalara platform.

Internal Coordination & Support

• Collaborate with different departments to support financial and operational reporting.
• Support other roles as needed during time-off and/or scheduling conflicts.
• Other responsibilities as assigned.

Backup Support

• Review and process vendor invoices to ensure accurate voucher creation and correct account posting.
• Generate weekly A/P report on Monday to review upcoming payables for the week.
• Prepare weekly ACH payment reporting for Leadership to review and process.
• Process payables and weekly check run and prepare checks for mail.
• Process Chase deposits as needed.

Qualifications

Education/Certifications      

• Bachelor’s degree in accounting/finance or related field.

Experience

• Experience with Sage, QuickBooks or Business Central or similar ERP system
• 3-5 years’ customer service experience
• 2-3 years Team leader or managerial experience

Knowledge Skills & Abilities                                               

• Working knowledge of clerical procedures and systems such as recordkeeping and filing
• Demonstrated independent decision-making and problem-solving ability
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite

Additional Information

Salary is 60k-70k depending on experience with an annual bonus based on performance.

Benefits

• Comprehensive health, dental, and vision insurance.
• 401(k) with company match.
• Hybrid work schedule offering flexibility.
• Opportunities for professional development and growth within Belmont Metals.

*Belmont Metals Inc is an Equal Opportunity Employer. Local applicants encouraged to apply.  Smoke-free workplace. Drug-free work environment. Pre-employment drug screening required. All resumes are held in confidence. No recruiters or agencies without a previously signed contract. Principals only. 

All your information will be kept confidential according to EEO guideline