What are the responsibilities and job description for the Executive Administrative Assistant position at Bellwether Staffing Solutions?
We are currently recruiting for an Executive Assistant in NYC (Hudson Yards) – in-office 5 days a week. In this role you will support a Financial Services Executive (Managing Director) with a variety of administrative tasks. 110K – 120K Base OT Bonus Equity Benefits Package
Responsibilities:
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
- Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise
- Prepare for meetings supporting the needs of executives involved
- Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
- Manage highly sensitive, confidential information with complete discretion
- Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)
- Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
- Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
Requirements:
- 3-5 years of experience as an Executive Assistant, C-level support & college degree
- Financial industry knowledge highly desirable
- Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
- Excellent writing, editing, and verbal communication skills
- Research savvy with extensive experience using online resources
- Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Local candidates only. Must be in NYC area and in commutable range to Hudson Yards 5 days in-office. No sponsorship.
Salary : $110,000 - $120,000