What are the responsibilities and job description for the Executive Administrative Assistant position at Bellwether Staffing Solutions?
We are currently recruiting for multiple Executive Assistant (Financial Services) in NYC (Hudson Yards Area) – in-office 5 days a week. There are multiple roles available suppoting different teams within Private Equity, Finance, Global Solutions, Real Estate etc 105K – 120K Base OT Bonus Benefits PackageResponsibilities:Compose, draft, proof, edit, and finalize correspondence including e-mail and other documentsManage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arisePrepare for meetings supporting the needs of executives involved.Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reportsManage highly sensitive, confidential information with complete discretionExcellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principlesReview incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directivesSchedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as neededRequirements:5-8 years of experience as an Executive Assistant; college degreeFinancial industry knowledge highly desirableAdvanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentationsExcellent writing, editing, and verbal communication skillsResearch savvy with extensive experience using online resourcesHighly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
Salary : $105,000 - $120,000