Administrative Assistant

We are currently recruiting for an Administrative Assistant Temp in Stamford, CT. This is a temporary assignment for approx 3 months (possible Temp to Perm) opportunity. Hybrid schedule in-office 3 days and 2 days remote (Monday – Wednesday in-office with some flexibility on days and support hours based on Executive needs and travel). The Administrative Assistant will provide comprehensive administrative and coordination support to three Senior Leaders. This role requires exceptional attention to detail, sound judgment, and the ability to manage complex scheduling, communications, in a fast-paced corporate environment. The Administrative Assistant works closely with internal leadership and teammates and external stakeholders to ensure the executives time, commitments, and materials are organized, accurate, and executed seamlessly. $35.00 - $40.00 Temp Hourly Rate.

Responsibilities:

• Support the coordination and maintenance of the Executives complex and dynamic schedules to facilitate high-priority meetings and engagements.
• Ensure the Executives have clear visibility into upcoming commitments by maintaining an accurate and well-organized calendars and proactively flagging priorities, conflicts, and required materials in advance.
• Coordinate scheduling adjustments and logistics in real time to ensure meetings and commitments proceed efficiently.
• Maintain systems to track requests, deadlines, and follow-ups related to the Executives schedule to ensure timely responses and completion of commitments.
• Arrange and coordinate all travel for the Executives, including flights, hotel accommodations, car services, and detailed itineraries, ensuring all logistics are confirmed, clearly documented, and aligned with meeting schedules and commitments.
• Prepare and process expense reports accurately and in a timely manner.
• Prepare, edit and/or share PowerPoint presentations as needed.
• Coordinate the assembly of meeting packages and documents, especially those needed/required for external engagements.

Qualifications:

• Bachelor’s degree and demonstrated corporate experience supporting senior leaders.
• Exceptional written and verbal communication skills, with the ability to draft and manage professional correspondence with internal and external stakeholders.
• Strong judgment and adaptability, with the ability to respond effectively as priorities evolve.
• Ability to anticipate the needs of multiple stakeholders and coordinate effectively across teams while maintaining alignment with executive priorities.
• High degree of professionalism and organizational awareness, with the ability to navigate internal processes, leadership dynamics, and sensitive situations.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously while maintaining accuracy.
• Proficiency in Microsoft Office, including Excel and PowerPoint (editing and formatting executive presentations within corporate templates).

No sponsorship. Must be a US citizen or green card holder / permanent resident. Local candidates only. Must be in a commutable range to Stamford, CT. Hybrid schedule. $35.00 - $40.00 Hourly Rate