Program Specialist II-Facilities

Summary: Be at the center of what keeps campus running. As a Program Specialist 2 in Facilities at Bellingham Technical College, you’ll coordinate essential operations, connect teams and partners, and help turn plans into action that directly supports students and staff. If you’re a proactive problem-solver who thrives on collaboration and making a tangible impact, this is your chance to shape the daily experience of an entire campus.Salary:

Starting salary is $5,054 per month which is based on $60,648; $29.04 per hour.  

Under general direction the Program Specialist 2 will perform the following tasks:

• Coordinate and implement discrete, specialized components and tasks unique to Facilities, separate and distinguished from the main body of the College
• Coordinate Facilities administrative related services and resources to support Facilities and campus through BTC’s Enterprise Resource Planning (ERP) System and Computerized Maintenance Management System (CMMS)
• Handle oversight, tracking, preparation, and processing of payment invoices and expenses for Facilities and Campus Operations including capital invoices, p-card, and campus utilities.
• Act as a Facilities liaison and provide consultation to campus community and outside entities regarding functions of Facilities
• Interpret, review and apply Facilities specific policies, procedures and regulations
• Assess and provide updates to the appropriate person on current and future Facilities’ needs
• May receive limited delegated authority to approve budget expenditures 
• May assist higher-level staff with developing and coordinating statewide activities
• Direct the work of others for certain assignments and coordinates internal and external services in support of Facilities related work
• Develop courses of action to carry out Facilities activities
• Provide information and technical assistance to campus community, staff and outside entities regarding Facilities content, policies and activities and recommends alternative courses of action
• Promote the Facilities department and engage in vendor outreach and support for Facilities related work
• Attend meetings and/or conferences as the Facilities representative; develop and make public presentations on Facilities related topics
• Confer regularly with staff and outside entities regarding the interpretation and implementation of Facilities policies; participate in establishing Facilities standards and identifying areas for Facilities development
• Monitor Facilities activities in relation to established Facilities goals; within established Facilities parameters, determine variances for Facilities standards
• Prepare training and promotional materials, provide training and resources to both campus customers and outside facilities resources and clients
• Analyze Facilities operations and performance to Facilities policies, procedures, practices and conformance with rules and regulations
• Provide Facilities assistance, counseling and/or instructions as needed
• Serve on college committees
• Perform related duties as required

Required Skills/Abilities: 

• Communicate clearly and consistently in written, digital, and verbal formats in dynamic and demanding environment
• Ability to collect, organize, and provide access for others to large volumes of information in both digital and hardcopy formats.
• Ability to work both independently and as a member of a team 
• Proficiently use Microsoft Word, Excel, Outlook, PeopleSoft ERP, and web browsers 
• Actively able to identify areas for improvements and propose solutions
• Ability to independently prioritize multiple tasks and deadlines 
• Ability to manage multiple projects concurrently of various scope, complexity, and duration
• Ability to work with a wide range of individuals within the department, across campus and external partners
• Ability to maintain the confidentiality of protected or sensitive information 
• Demonstrate a high level of professionalism by contributing to a positive work environment and fostering productive working relationships with colleagues
• Demonstrate exceptional customer service and communication skills that foster the respect and confidence of others 
• Ability to troubleshoot, ask relevant questions to identify problems, find solutions, and navigate technical web-based environments. 
• Ability to learn and apply BTC, state, and federal policies and regulations related to HR, labor agreements, purchasing, public work, prevailing wage, Family Educational Rights and Privacy Act (FERPA), and other related guidelines for Facilities related activities.
  Minimum Qualifications: 
• Contingent upon successfully completing a job-related background check in accordance with Washington State law
• Associate degree

AND 

• Three years of clerical experience in an office setting
• Three year’s experience with spreadsheet, email, and word processing  

OR 

• Equivalent education/experience

Preferred Qualifications: 

• Bachelor's degree
• Two years or more full-time experience within the construction and/or facilities industries
• Two years or more full-time experience in an internal and external customer-facing role
• Two years or more full-time work experience in an administrative operations position
• Three years of daily routine experience with Microsoft Office Suite, specifically Outlook, Excel, and Word
• Experience with higher education, and specifically familiarity with community college 
• Experience with PeopleSoft or other centralized database system
• Experience with governmental contracts, construction contracts, and regulatory processes/compliance

Physical Work Environment: 

• Prolonged periods of sitting at a desk and working on a computer.  Varying from 4-7 hours per day 
• Must be able to lift up to 25 pounds at times. 

Compensation, Work Schedule and Benefits: 

Starting salary is $5,054 per month which is based on $60,648; $29.04 per hour.  

Work schedule:

This position’s hours will vary based on 40 hours per week, Monday through Friday, primarily between the hours of 7 a.m. to 5 p.m. A regular schedule will be finalized upon hire based. Candidate must be willing and able to work on-site; some hybrid work may be available. 

Benefits: 

Bargaining Unit: 

• The position has been designated as a bargaining unit position represented by the Bellingham Educational Support Team (BEST).  Benefits are subject to the Collective Bargaining Agreement (CBA). 

This position will receive prorated leave based on the BEST CBA:

• 8 hours per month of sick leave 
• 10.67 starting at hours per month of vacation leave
• 24 hours of personal leave per calendar year
• 13 paid state/college holidays per calendar year

Benefits also include a Washington State insurance package including selecting one of:

• 6 medical options
• 3 dental plan options
• 3 vision plan options 

Include: 

• life insurance
• long-term disability

Retirement benefits package including one of: 

• Public Employees Retirement System (PERS) Plan 2
• Public Employees Retirement System (PERS) Plan 3 

Two voluntary investment (not matched) programs

• TIAA (403b)
• State Deferred Compensation (457) plan

Additional optional benefits include ability to participate in:

• Medical Flexible Spending plan
• Limited Purpose Flexible Spending plan
• Health Savings Account
• Dependent Care Assistance
• Discounts for automobile and homeowner insurance
• Employee Assistance Program (EAP)
• Up to 21 days of military leave
• Up to 5 days of paid bereavement leave
• Paid civil/jury duty

• Ability to participate in a shared leave program

Bargaining Unit: 

• The position has been designated as a bargaining unit position represented by the Bellingham Educational Support Team (BEST).   Benefits are subject to the CBA. 

Application Procedures and Deadline:

Required application materials must be completed and submitted online at http://www.btc.edu/jobs and received by 5 p.m. on May 11, 2026, for priority consideration. Application materials received after this date and time may be considered until the position is filled. More information about Bellingham Technical College is at www.btc.edu or contact the Human Resources Office at (360) 752-8354.  You will be contacted if selected for an interview.  At this time, BTC is not sponsoring H-1B Visas.
 

Required Online Application Materials: 

• Completed BTC Online Employment Application & Supplemental Questions
• Resume (Word or PDF file attachment)

Interviews are tentatively scheduled for May 26- May 29