What are the responsibilities and job description for the Assistant Property Manager position at Bellaire Multifamily Management?
Reports To: Property Manager or Regional Property Manager
Department: Property Operations
Company
Bellaire Multifamily is a dynamic and rapidly growing property management company focused on operational excellence, resident satisfaction, and team development. We specialize in the management of Class B and Class C multifamily communities, where we bring value through hands-on leadership, tailored service, and strategic reinvestment. We offer competitive compensation, training and development opportunities, and a supportive work environment that empowers employees to succeed.
Position Summary
The Assistant Property Manager is a key contributor to the day-to-day success of the property. This role supports operations, resident communication, leasing, and financial processes, working closely with the Property Manager to ensure an efficient, welcoming, and well-managed community. This is a great opportunity for someone who is organized, service-focused, and looking to grow into a leadership role within property management.
Key Responsibilities
Financial Administration
Department: Property Operations
Company
Bellaire Multifamily is a dynamic and rapidly growing property management company focused on operational excellence, resident satisfaction, and team development. We specialize in the management of Class B and Class C multifamily communities, where we bring value through hands-on leadership, tailored service, and strategic reinvestment. We offer competitive compensation, training and development opportunities, and a supportive work environment that empowers employees to succeed.
Position Summary
The Assistant Property Manager is a key contributor to the day-to-day success of the property. This role supports operations, resident communication, leasing, and financial processes, working closely with the Property Manager to ensure an efficient, welcoming, and well-managed community. This is a great opportunity for someone who is organized, service-focused, and looking to grow into a leadership role within property management.
Key Responsibilities
Financial Administration
- Assist with budgeting, forecasting, and financial reporting using RealPage systems.
- Manage rent collection, payment processing, and bank deposits accurately and securely.
- Support delinquency management by issuing late notices and following up on past-due accounts.
- Submit invoices and monitor expenses in line with property budgets.
- Coordinate with vendors to ensure services are delivered on time and within scope.
- Support daily operations by helping manage service requests and maintenance coordination.
- Conduct unit inspections for move-outs, renewals, and preventive maintenance.
- Monitor leasing activity and maintain accurate traffic and occupancy data.
- Ensure compliance with Fair Housing regulations and company policies.
- Perform regular property walks to assess safety, appearance, and maintenance needs.
- Assist in leading onsite staff and supporting strong team communication.
- Conduct property tours, process lease applications, and coordinate move-ins and renewals.
- Partner with the Property Manager to address staffing needs and support performance goals.
- Help promote a positive team culture and professional environment.
- Respond to resident inquiries and concerns with professionalism and care.
- Support resident retention efforts through proactive communication and service.
- Help coordinate events, resident communications, and satisfaction initiatives.
- Assist in resolving lease violations or complaints with clear, respectful follow-up.
- Use RealPage for leasing, payments, maintenance, and resident communication.
- Support tracking of KPIs and timely submission of operational reports.
- Maintain accurate records and support data-driven decision-making at the property level.
- 1–2 years of experience in property management or residential leasing.
- Working knowledge of Fair Housing laws and property management best practices.
- Proficiency in RealPage or similar property management software.
- High school diploma or equivalent required; college coursework or degree preferred.
- Commitment to excellent service and professional communication.
- Strong organizational and time management skills.
- Team-oriented mindset with leadership potential.
- Detail-oriented with a proactive approach to problem solving.
- Must be able to walk the property regularly, including stairwells and outdoor areas.
- Occasional lifting of office materials or packages (up to 25 lbs).
- Role may require occasional weekend or evening availability.