Accounting Coordinator

POSITION SUMMARY

Create invoices for customers in third party billing systems. Review and approve W9 forms, Certificates of Insurance, sales tax resale certificates, and ACH banking forms. Process drop ship purchase and sales orders. Perform any combination of routine calculating, posting, and verifying monies to maintain financial data for use in sustaining accounting records. This position requires 1-3 years of experience in posting accounts receivable, accounts payable within a finance department or currently working on an accounting degree with one year of accounting curriculum completed.

ESSENTIAL FUNCTIONS

• Contact customers to ensure timely receipt of inventory so billing in third party billing systems can be completed.
• Voucher inventory for a large volume distribution company
• Create and edit journals in the accounting database for payment, refund and adjustment batches to be coded to the correct general ledger, processed, and posted.
• Enter data into an accounting software to record payments to dealers accounts as instructed.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Route invoices to proper management for approval.
• Review accounting forms and checklists to ensure correct documentation is attached for processing and submittal to management.

POSITION QUALIFICATIONS

Education

• High School Graduate or General Education Degree (GED); and
• Associates degree in Accounting or some college coursework completed in accounting is helpful.

Experience

• One to three years of experience in posting accounts receivable, accounts payable, or general ledger journals within a finance department or currently working on an accounting degree with one year of accounting curriculum completed; and
• General knowledge of accounting processes and how they flow.

Computer Skills

• Microsoft Excel – Intermediate level. Must have the ability to perform functions such as creating a spreadsheet, formatting a spreadsheet, using the formula bar to perform various functions, importing/exporting documents, and calculating numbers.
• Microsoft Word – Basic level. Must have the ability to perform functions such as composing, editing, naming and saving documents, formatting text, and printing.
• Microsoft Outlook – Basic level. Must have the ability to perform functions such as composing, sending, forwarding and replying to incoming e-mail, attaching computerized files, and utilizing calendar and task reminders.
• Working experience using Microsoft Dynamics AX software is a plus.
• Accurate typing skills, approximately 30 words per minute.
• Accurate 10-Key by touch, alphanumeric.