What are the responsibilities and job description for the Accountant position at Bell & Associates, Inc.?
Position Summary
Our client is looking for someone to provide accounting support across accounts payable, accounts receivable, reconciliations, and month-end close — clearing backlog, keeping records organized, and preparing schedules for internal review. This is a long-term part-time role M/W/F.
Key Responsibilities
Accounts Payable
- Enter and code vendor invoices via AP system, batch for processing
- Match invoices to purchase orders/receipts; flag missing documentation
Accounts Receivable
- Apply customer payments; process bank deposits and send backup for processing
- Review aging reports; prepare and complete weekly follow-up list for overdue balances.
- Assist with rent bill preparation.
Reconciliations
- Reconcile bank and credit card transactions; identify and document exceptions
- Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs
General Ledger & Bookkeeping
- Enter transactions into accounting software; keep records organized
- Prepare adjusting-entry recommendations (posting requires authorization)
- Maintain commission payable schedules, support filings and vendor inquiries
Month-End Close Support
- Assemble reports, prepare schedules, and update accrual worksheets
- Perform daily soft closes (A/P and cash management)
- Deliver end-of-day summary of completed work, open items, and follow-ups
Annual Budget Support
- Assist with pro-forma prep (revenue/expense data pulls, initial cash balances, tax & insurance inputs)
Administrative
- Organize supporting files and maintain a backup-documents folder
Qualifications
Must-Have
- 1–3 years of accounting/bookkeeping experience.
- Hands-on, verifiable experience with MRI, Sage, and AVID — or other real estate accounting systems
- Strong Excel skills
- Comfortable with reconciliations and invoice processing
- Able to work independently.
- Available part-time for the duration of the assignment
- Comfortable managing linked/cross-referenced spreadsheets across multiple entities without mixing data.
- Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs.
- Formal accounting credential.
- Ability to multitask and to adapt to changing priorities.
Salary : $35 - $45