Procurement Systems Administrator / Project Manager

Job Title: Zip Administrator

Pay rate: $61.78 - $81.71/hr.

Location: Palo Alto, CA

Zip Code: 94304

Duration: 12 Months

Start Date: Right Away

Keywords: #PaloAltoJobs; #Administratorjobs;

We provide a competitive pay and benefits package. This position is offering a pay range of $61.78 - $81.71/hr. however, Belcan considers several factors when extending an offer, including but not limited to education, experience, geographic location, and discipline. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

Job Overview:

The Zip Administrator will own the configuration, maintenance, and continuous improvement of

our Zip intake-to-pay procurement orchestration platform. This role partners with procurement,

legal, sourcing, and finance stakeholders to build intake forms, approval workflows, and routing

logic that support efficient, compliant purchasing operations, while integrating Zip with enterprise

systems such as ERP and ticketing platforms.

Key Responsibilities

● Configure, build, and maintain complex conditional approval workflows, dynamic intake

forms, and routing logic within the Zip platform.

● Partner with procurement, legal, sourcing, and business stakeholders to translate

purchasing and intake requirements into scalable Zip workflow designs.

● Manage service requests, triage issues, and troubleshoot workflow or routing logic

problems using ticketing systems such as Jira.

● Support and maintain integrations between Zip and enterprise systems, including ERP

platforms, to ensure accurate, timely data flow across procurement, finance, and

sourcing processes.

● Provide day-to-day production support for procurement, legal, and sourcing teams,

resolving issues and ensuring platform uptime and data integrity.

● Test, validate, and release workflow and configuration changes, including regression

testing during Zip platform updates.

● Monitor platform performance, user adoption, and workflow efficiency, recommending

and implementing improvements as purchasing processes evolve.

● Document workflow configurations, business rules, and administrative procedures to

support knowledge sharing and audit readiness.

Required Qualifications

● 2-3 years of hands-on experience configuring, administering, or building workflows within Zip or a comparable intake/procurement orchestration platform.

● Working knowledge of procurement, supply chain, or SaaS operations and how purchasing requests move from intake through approval and fulfillment.

● Strong analytical and organizational skills, with experience designing, testing, and launching automated approval and routing logic.

● Experience partnering with cross-functional stakeholders, including procurement, legal, sourcing, and finance, to gather requirements and translate them into system configurations.

● Familiarity with ticketing or service management tools such as Jira for issue tracking and support. Excellent written and verbal communication skills, with the ability to document processes

clearly for technical and non-technical audiences.

Nice to Have (Preferred Qualifications)

● Experience with SAP or other ERP platforms, particularly integrating purchasing

modules (such as SAP MM) with intake or procurement orchestration tools.

● Demonstrated skill in purchasing business process design, including requirements

analysis, process mapping, and configuration of purchasing workflows.

● Experience supporting procure-to-pay or source-to-pay process improvements in an

enterprise environment.

Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com