What are the responsibilities and job description for the Executive Assistant position at Belcan?
Job Title : Administrative Assistant II
Location : Pittsburgh, PA 15272
Duration : 12 Months
Pay Rate : $25/HR On W2 (No Benefits)
Employee Programs Coordination:
Support the day-to-day operations of U.S.-based Client Foundation employee programs, including Matching Gifts, GIVE volunteer grants, Volunteer Time Off and Innovative Classroom Grants.
Track employee participation and compile program data for internal reporting.
Respond to employee inquiries as needed.
Coordinate program implementation with the external vendor, including managing day-to-day communication, troubleshooting issues, and overseeing internal approvals.
Assist with internal communications to promote programs to U.S.-based employees, with the goal of increasing awareness and participation.
Administrative Support:
Coordinate meetings with internal and external stakeholders, including scheduling, preparing agendas and supporting materials, and documenting follow-up actions and next steps.
Handle general correspondence, including drafting emails and responding to inquiries.
Organize and maintain grant making files, historical materials, and community engagement-related supplies and program materials for easy access.
Experience & Qualifications:
1-2 years of professional experience.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
Excellent written and verbal communication skills, including professional email correspondence.
Experience coordinating logistics for events or programs.
Collaborative, proactive and able to work effectively both independently and as part of a team.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); experience with SharePoint, intranet platforms, or basic website updates is a plus.
Capable of supporting event operations, including setup, light lifting (up to 30 lbs.), and sustained periods of standing or movement.
Minimum 3 days in office per week; in-office days fluctuate based on current events and programs.
Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.
Salary : $25