What are the responsibilities and job description for the HR Coordinator position at BEHAVIORAL HEALTH MANAGMENT LLC?
Human Resources Coordinator
Job Category |Human Resources/Administrative
Position Type |Full-Time
FLSA | Exempt
Risk Exposure| Low
Location |Boynton Beach, FL.
Immediate Supervisor |Director of HR
POSITION FUNCTION/OVERVIEW:
The Human Resource Coordinator provides essential administrative support for the daily operations of the Human Resources department. This role helps ensure the accurate and timely processing of payroll, salary adjustments, recruitment activities, and maintenance of employee records. The HR Coordinator works closely with the Human Resources Director and collaborates with departments across the organization to deliver responsive, customer-focused HR services that support overall organizational goals and objectives.
PRIMARY DUTIES/RESPONSIBILITIES:
Promote the mission, values and vision of the organization.
Act as the face of the HR Department for the company.
Maintains knowledge of industry trends and employment legislation and ensures company’s compliance.
Assist with payroll processing including monitoring overtime, maintaining accrual system (paid time off – PTO), payroll status changes and creating payroll reports.
Assist the Human Resources Director with administration of the organization’s benefits programs (Health, Dental, Life, 401k, Cobra, etc).
Set up and maintain personnel files, payroll records, and training records as required by state and federal retention guidelines, the organization’s policy, and The Joint Commission (JCAHO).
Respond to unemployment submissions, collecting data from departments, in a timely manner.
Train managers, supervisors and staff on timesheet reporting via the electronic timesheet process.
Assist the leadership team with setting-up and maintaining the performance evaluation processes.
Ensure that all departments are aware of upcoming review dates for all staff. Maintaining spreadsheets, ensuring compliance and completion.
Ensure the timely execution of background records checks.
Manage employment verification process and all records associated with the new hire process.
Assist the Director of Human Resources in the development, interpretation, implementation and maintenance of human resource procedures and policies.
Assist with human resource projects such as emergency preparation, employee satisfaction survey, annual flu vaccination, etc.
Ensure all Job Descriptions are kept up to date, create new Job Descriptions, as necessary.
Matching all competency evaluations to job specific duties.
Preparing, reviewing, interpreting, analyzing and approving a variety of data, information, and reports and making recommendations depending on findings.
Assist the Executive Team to recruit and retain the highest level of talent.
Post open positions on ADP to assist with departmental recruitments.
Track and Input all incoming applications/resumes into database and file.
Maintain adherence to HIPAA Requirements with all communication and correspondence.
Assist with day to day operations of the HR functions and duties.
Provide clerical and administrative support to the Human Resources Director.
Maintain spreadsheets appropriately to ensure compliance with staff development (CPR, Annual CEUs, etc).
Continue to develop and organize the HR department as it best fits the organization size, structure, plans and vision.
Organize, track and verify all employee education- maintaining spreadsheets with expiration dates, verifying prior to expiration.
Other duties as assigned.
QUALIFICATIONS REQUIRED:
High School Diploma or GED equivalent, required; Associate’s Degree or in related field, preferred.
Relevant computer software and hardware applications proficiency – Word, Excel, PowerPoint, payroll processing applications (i.e. ADP, etc.), HRIS applications.
SKILLS:
Strong communication skills, both written and verbal.
Knowledge of organization, operating procedures and policies of the human resources department.
Ability to work independently, manage multiple tasks, and set priorities.
Ability to research, evaluate and analyze techniques, methods and procedures as they pertain to human resources.
Ability to handle highly sensitive and confidential information; high level of confidentiality.
Excellent interpersonal and customer-facing skills.
The ability to work accurately, with attention to detail.
This list of essential functions is not intended to be exhaustive. NeuroBehavioral Hospitals reserves the right to revise this job description as needed to comply with actual job requirements.
PHYSICAL REQUIREMENTS: (N=needed P=preferred)
Sitting N Standing N Walking N Lifting N Carrying N Kneeling N Pushing/Pulling N Bending/Stooping N Climbing P Reaching N Crawling/Crouching n/a Repetitive Motions P Transporting n/a Other ( occasional lifting 10-25lbs )