Administrative Assistant

Pay: $24.00 per hour

Job Type: Full-time

Work Location: In person Administrative Assistant – Legal Operations & Office Support Location: Long Beach, California

Position Type: Full-time

Experience Level: 1 Years

Practice Focus: Legal Administration | Insurance Defense | Complex Litigation Join a Litigation Firm Committed to Excellence BEHAR | GIBBS | SAVAGE | PAULSON LLP is a trial-focused law firm handling high-stakes insurance defense and complex litigation.

We are seeking a detail-oriented and proactive Administrative Assistant to support our attorneys and legal operations. This role is ideal for someone who thrives in a structured, fast-paced legal environment and enjoys being the organizational backbone of the firm.

Who You Are: You are a dependable professional with strong organizational skills and a proactive mindset. You understand the importance of confidentiality, accuracy, and timeliness in a legal setting. You’re comfortable juggling multiple tasks and take pride in keeping the office running smoothly. What You’ll Do

• Prepare and forward letters to adjusters, clients, and insureds (e.g., mediation, trial, court dates, depositions)
• Prepare, serve, and calendar supplemental discovery
• Download, organize, and chart medical records and subpoenaed documents (SDTs)
• Contact record vendors (e.g., ABI, COMPEX) for updates and missing records/films
• Handle requests for approval of films and quotes
• Download links and save documents to case files
• Calendar due dates for discovery, depositions, and other litigation milestones
• Assist with expert retention:
• Draft retention letters
• Forward records and materials
• Prepare expert files (3 days before deposition) and calendar deadlines
• Draft Case Management Conference (CMC) statements for attorney review
• Assist with trial preparation including exhibits, notebooks, and general support
• Prepare and serve initial discovery and deposition notices

What We’re Looking For

• 1 years of administrative experience, preferably in a legal or professional services setting
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (especially Outlook and Excel)
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Familiarity with legal terminology and litigation procedures is a plus

Why Join Us?

• Be part of a respected and growing litigation firm
• Work in a professional, collaborative environment
• Competitive hourly pay
• Opportunities for growth and development within the firm

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: Long Beach, CA 90831