Office & Marketing Operations Coordinator

About Beewise
Beewise Technologies is dedicated to transforming the beekeeping industry through automation, data, and sustainable technology. Our mission is to protect pollinators and ensure global food security by developing innovative solutions that improve bee health and productivity.

Our flagship product, the BeeHome, is an autonomous, solar-powered system that monitors and cares for bees in real time: reducing colony loss and increasing pollination efficiency. With teams spanning hardware, software, biology, and field operations, Beewise brings together people passionate about technology, sustainability, and impact.

We are headquartered in the Bay Area with operations teams in the field and across the globe. At Beewise, every role contributes directly to a healthier planet and a more sustainable food future.

Beewise is seeking a proactive, highly organized Office & Marketing Operations Coordinator to support daily operations across our internal office, marketing, and event activities. This role keeps our team running smoothly: managing logistics, supplies, vendor relationships, team activities, external event coordination, and supporting marketing initiatives. The ideal candidate thrives in a fast-paced environment, loves solving problems, and enjoys wearing multiple hats.

• Manage all office logistics: supplies, food, mail, shipping, vendors, and facilities.
  
  
• Support new-hire onboarding (desk setup, access, welcome kits, and IT coordination).
  
  
• Plan and execute team events, meetings, and celebrations.
  
  
• Build and maintain organized systems for inventory, shipping, and storage.
  
  
• Partner with HR to ensure smooth day-to-day functioning of our office.
  
  
• Respond to voice messages coming inbound to our main corporate phone number. 

• Coordinate logistics for conferences and events: registration, travel, shipping, booth materials, and on-site support.
  
  
• Manage swag and gift inventory: ordering, labeling, shipping, and vendor coordination.
  
  
• Assist with marketing campaigns, partner gifting, and sales support initiatives.
  
  
• Support the marketing team with administrative tasks (including but not limited to research, vendor follow-ups, materials inventory, other record keeping, and managing against project deadlines.
  
  
  

• 2–5 years of experience in office administration, marketing coordination, or event logistics.
  
  
• Strong organizational and multitasking skills with sharp attention to detail.
  
  
• Excellent communication and collaboration across teams.
  
  
• Resourceful, hands-on, and comfortable managing multiple priorities independently.
  
  
• Proficiency with Google Workspace, spreadsheets, and vendor management tools.
  
  

Bonus points if you have:

• Experience with event planning or marketing logistics.
  
  
• Familiarity with inventory management or shipping platforms.
  
  
• A creative eye for branding, gifting, and event production.
  
  

• Location: San Ramon, CA (on-site role)
  
  
• Salary Range: $70,000 - $85,000 (depending on experience)
  
  
• Benefits: Comprehensive health coverage, paid time off, and participation in company events and swag programs.
  
  
• Reports To: Head of HR (with dotted-line support to Marketing)