Project Manager

Project Manager Job Description

Job Summary: Responsible for completion of each job in the most cost effective manner, on time and striving for 100% customer satisfaction.

Responsibilities include but aren’t limited to:

1. HANDOFF FROM SALES. Insuring all information required to manage the project is transmitted from Sales to Project Management:

A. Complete scope of work. Every room fully detailed with every item sold.

B. All contract documents (copies reviewed by estimator)

C. Special requirements: safety, certifications, Leed, Premium

D. Job specific sales notes

E. Schedule

2. THE CONTRACT: Read, Understand and Approve, for signing

A. Contract scope of work.

B. General conditions.

C. Invoicing requirements: due dates, etc.

D. Special provisions.

3. PROJECT MANAGER’S SCOPE

A. Verify the scope of work is correct and confirm quantities.

B. Any discrepancies coordinate with sales.

C. In depth knowledge of the scope and drawings so as to be the “Expert” on the Project.

4. SCHEDULING. Develop a project schedule with the following milestones:

A. PM job planning.

B. Engineering, including drafting & submittals, revisions & updates, field measurements, detailing and purchasing.

C. Must be able to coordinate production, shipping, installation, job turn over and keep the schedule “up to date”.

D. Manage daily in ShopPAK

5. SUBMITTALS

A. Provide direction to scope of submittals.

B. Number of copies to be submitted.

C. Samples and Mock-up.

D. Leed requirements.

E. Reviews and highlights our spec sections and any section the effect our work in the “Job Specification Book”.

F. Review and mark up submittals

1) Look over drawings before submitting.

2) Note every correction and/or change to the returned submittals as follows:

a) √ means its ok to make this change

b) No √ means do not make this correction

c) Extra √ means change to contract and to make this correction

d) Extra “No” means change to contract do not to make this correction

e) Hold

f) Delete

NOTE: Make all changes, comments and corrections in green ink.

6. PROJECT PROFITABILITY. Be able to maximize profits by:

A. Purchasing,

B. Quality controls,

C. Product “Cost Controls”,

D. Reviewing & managing “Job Costs” weekly

E. Monitoring & expediting accounts receivables.

F. Minimize re-works

G. Manage installation subcontractor money: verify pay aps, etc.

7. PRODUCTION

A. Coordinate with Production Manger to achieve a timely and cost effective product.

B. Keep project dates updated in the “Work Order Log”.

C. Increase the accuracy of the “Production Scheduling Meeting”.

D. Make sure work orders are released in timely fashion

8. BILLINGS

A. Responsible for the “Schedule of Values” and forward to accounting.

B. Monthly project billings to accounting 5 days before the G.C’s billing date.

C. Know the status of “Change Order Proposals”. (clone weekly in contract meeting)

D. Any proposals we have cost against, keep pressure on G.C. to resolve and get them to a billable stage. Track on a regular basis.

E. Work with accounting to maintain and update a “Change Order Log” for each project.

F. Keep dashboard and PPAK updated with status

9. INSTALLATION by Sub-Contractors

A. Negotiate contracts with the installers.

B. Set up an installation “Schedule of Values”.

C. Create “Sub-Contractors Payment Application”.

D. Manage pay aps from subs and verify work completed

10. SHIPPING

A. Schedule shipping pertaining to “when and what”.

B. Approve any corrections to the shipping ticket.

C. Elevator and loading dock requirements

11. INSTALLATION SCHEDULING

A. Schedule the installation of the project.

B. Monitor the progress and quality of the install.

C. Attend “Jobsite Meetings” during the install.

D. Be pro-active in resolving any “Road Blocks”.

E. Note safety requirements

12. PUNCH LIST

A. Determine responsibility for items on the Punch list.

B. Price any items that are extras.

C. Inform G.C. of any items that you take exception to as well as any items that are extras that should not be on the Punch list.

D. Get any material that is needed into production.

E. Schedule work with sub-contractor and /or BDI employees.

F. Get complete in a timely manner

13. JOB CLOSE-OUT

A. Punch list is completed.

B. Extras completed.

C. All monies received.

D. Project has been settled, all sub-contractor and vendors have been “paid in full.”

E. Retire the job.

F. Schedule, coordinate and facilitate a project “Post Mortem”.

#BWC1

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person