What are the responsibilities and job description for the Administrative Assistant: Business Development position at BECI?
Are you organized, friendly, dependable, and trustworthy? Do you thrive on a team, collaborate well, and accomplish tasks as they come? Do you have a positive attitude, truly enjoy working, and looking for a "home" company where you can build a thriving career? Are you looking for an incredible and healthy company culture? If so, you can STOP LOOKING because BECI is the company you seek!!
We are currently seeking the right person to join the family as the Administrative Assistant to our Business Development Team. If you share a passion for a healthy work culture and a love for work that makes a difference in the lives of people...APPLY NOW!!
GENERAL DESCRIPTION
The Business Development Administrative Assistant is a non-exempt salaried position. This position is responsible for
maintaining a positive work environment and office. This employee will work on a variety of tasks related to supporting the activities and business of the Business Development Team. This position focuses on a normal routine and schedule of the department and the employees and is located at a specific Company location. The Business Development Administrative Assistant will be responsible for report generation, calendar management, expense entry, booking travel, ordering supplies, and other related administrative tasks as assigned.
The primary location of our Business Development Team is Nashville, TN. There will be some business travel required (less than 10%).
STEPS FOR APPLYING
1 - Complete the application through the online portal and submit your resume.
2 - Complete the Culture Index Survey via the link you receive in our response email.
PRINCIPAL DUTIES AND RESPONSPONSIBILITIES – Essential Functions
The Business Development Administrative Assistant is a non-exempt salaried position. This position is responsible for maintaining a positive work environment and office. This employee will work on a variety of tasks related to supporting the activities and business of the Business Development Team. This position focuses on a normal routine and schedule of the department and the employees and is located at a specific Company location. The Business Development Administrative Assistant will be responsible for report generation, calendar management, expense entry, booking travel, ordering supplies, and other related administrative tasks as assigned. There may be some travel required (less than 10%).
- ADMINISTRATIVE RESPONSIBILITIES
- Assist assigned staff with completion of Business Development task items as assigned and needed to expedite timeliness of proposal distribution and further the business needs of the department. Tasks include confirming client contact information, assisting with CRM entry, distributing proposals via our software platform, and updating internal contacts of opportunity statuses.
- Answers the phone in a professionally, friendly manner.
- Responds to and answers emails in a timely fashion.
- Participates in Company huddles.
- Acts as a point of contact for all company employees.
- Assists assigned staff with booking travel – airfare, hotel, and car.
- Prepare and assist with creation of office documentation and oversee electronic filing.
- Orders office supplies for assigned Office locations.
- Assists with management of the CRM and proposal writing systems.
- GENERAL RESPONSIBILITIES
- Entering Time and Expenses into appropriate software platform on a weekly basis.
- Complete expense reporting for the assigned personnel and complete electronic filing.
- Maintain positive and professional etiquette and appearance.
- Maintain a strict level of confidentiality and discretion.
- Effectively communicates product, equipment, or operational issues to management in a timely manner.
- Works proactively to achieve the overall goals of the office.
- Perform tasks not enumerated in the job description to ensure routine activities align with the company mission, goals, strategy, ONEBECI mindset and the annual initiative.
- Projects as deemed appropriate and assigned by your immediate supervisor and/or Leadership Team.
QUALIFICATIONS:
Education (required):
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- Associate degree with at least 6 months to 1 year of experience in an administrative role; or
- High school diploma/GED with at least 2 years of experience in an administrative role
- Certification (preferred): N/A
Personal Requirements:
-
- Organized and detail-oriented
- Task-oriented and direction driven
- Focused
- Dedicated, reliable, loyal, and honest
- Self-motivated, yet team player
- Highly efficient, customer-oriented
- Punctual
• Adhere to the Company’s 4 Core Values: People/Knowledge/Servant/Balance
DO NOT FORGET THE SURVEY:
To be considered for this position, along with submitting your resume, please complete the Culture Index survey by either clicking or copying this link (https://www.cultureindex.com/c/f43thop5EA) and pasting it in a web browser. The survey should take you no more than 10 minutes to complete.
LOCATION REQUIREMENTS
This position can be either Remote or Hybrid/in-office; however, you must be located in a state in which we have an office.
Ideally, you would be located within one hour of an existing office and willing to be in office periodically (approximately once per week).
Our existing offices are in these cities:
Florida: Pensacola, Destin, Tampa, Miami
Georgia: Alpharetta
Tennessee: Nashville
Texas: Dallas, Houston, Austin, San Antonio
Louisiana: Baton Rouge
Alabama: Mobile
Colorado: Denver
Arizona: Phoenix
North Carolina: Charlotte
ABOUT US
BECI is a licensed professional building enclosure and engineering firm that specializes in consulting for the entire building enclosure. We strive for Sensibility in everything that we do. To us this means providing the most appropriate solution to our client's needs and not necessarily the most conservative. To accomplish this we lead, mentor, and train all of our employees in detailed internal processes and procedures that ensure technical accuracy and consistency from office-to-office and project-to-project.
