What are the responsibilities and job description for the Administrative Assistant position at Ground Control Business Management?
Job Title: Administrative Assistant
Business Line: Retail Wealth
Job Family: Business Management
FLSA Status: Non-Exempt
Location: Nashville, Tennessee
Reports to: Office Manager
Summary: Ground Control Business Management Nashville is a business management, tax,
accounting, and bookkeeping firm serving clients across the entertainment and business
communities. We support musicians, songwriters, publishers, record companies, producers, and
creative professionals. We are seeking a full-time Administrative Assistant to provide high-level
administrative and clerical support to our business management team. The ideal candidate is
highly organized, detail-oriented, and an effective communicator who can manage multiple
priorities while maintaining discretion and confidentiality. This role requires adaptability, strong
interpersonal skills and the ability to thrive in a fast-paced, collaborative environment. This is a
full-time onsite position.
Responsibilities:
- Perform receptionist functions as needed, including greeting guests, and answering and transferring calls
- Assist with opening, sorting, and delivering all incoming mail and packages
- Prepare and process outgoing mail as needed (including FedEx, UPS, USPS, messenger, etc.)
- Stock and deliver supplies as directed/as needed
- Ensure office cleanliness and organization
- Additional responsibilities/projects as assigned
- Scan, route, file, organize and dispose of documents according to office procedures while maintaining confidentiality
- Source information from multiple company software systems and compile into a usable format
- Research and verify information, organize, track and maintain data across systems.
- Prioritize incoming requests based on urgency and alert the appropriate staff member when a response is time-sensitive
Requirements:
- Minimum 2-5 years of experience in an administrative role required
- High School Diploma or equivalent required
- Excellent follow through and attention to detail
- Excellent punctuality and attendance
- Ability to work in team setting, exhibiting flexibility and cooperation
- Excellent interpersonal skills
- Ability to read and interpret various forms and documents accurately
- Ability to multi-task
- Excellent organization and time management skills
- Strong proficiency in and working knowledge of Microsoft Office Products; GoFileRoom or similar document management experience a plus.