Studio Assistant/ Office Coordinator

Job Summary
We are seeking a highly organized and proactive Studio Assistant to join our dynamic team. The ideal candidate will play a vital role in supporting the daily operations of our studio, ensuring that all administrative tasks are executed efficiently. Our team is dedicated to creating a welcoming, professional, and detail-oriented environment for every client who walks through our doors. This position is vital to the smooth day-to-day operations of the studio and requires someone who can balance administrative work with client support in a fast-paced, boutique environment. This position requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Duties

• Provide direct support to the owner with business and personal tasks as needed
• Assist in event planning and coordination for studio activities and workshops
• Oversee schedule management to ensure smooth operation of daily activities
• Assist with daily opening and closing procedures
• Coordinate inventory, supplies, and vendor communication
• Help with social media, marketing materials, and basic website updates
• Provide general administrative and personal support to management
• Provide client support, including check-ins, scheduling, and follow-ups
• Manage phone calls, emails, and client communications
• Manage vendor relationships and maintain effective communication with external partners
• Support human resources functions including onboarding and training & development initiatives
• Process payroll and maintain accurate records for employee hours
• Handle budgeting and bookkeeping tasks to ensure financial accuracy
• Provide clerical support including filing, data entry, and maintaining organized office records
• Manage front desk operations, including greeting visitors and handling multi-line phone systems
• Coordinate calendar management for studio staff and executives
• Supervise junior staff members and assist with team management responsibilities

Qualifications

• Proven experience in office management or administrative roles
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills, both verbal and written
• Familiarity with Canva or similar software is preferred
• Experience in medical office management is a plus
• Background in event planning, vendor management, and schedule management is advantageous
• Ability to work collaboratively within a team environment while also being self-motivated
• Proficiency in clerical tasks such as filing and maintaining accurate records

If you are passionate about supporting creative endeavors and possess the necessary skills to thrive in a studio environment, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $15 - $18