What are the responsibilities and job description for the Administrative Deputy Coroner position at Beaufort County South Carolina?
The purpose of this position is to provide administrative and clerical support assisting with general reception, preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, and/or visitors.
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
- Prepares varied documents, records, reports, and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of operations, reporting requirements, and established deadlines.
- Research, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
- Maintains assigned inventories; prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.
- Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate.
- Answers department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates, and distributes incoming mail.
- Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.
- Reviews and approves department payroll.
- Complete P-card reports and monitors expenses and receipts.
- Performs related work as assigned.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
- Requires High School graduation or GED equivalent.
- Requires a short demonstration up to and including six months of related experience.
SPECIAL CERTIFICATIONS AND LICENSES:
- Completes 16 continuing education units per year.
- Must possess and maintain a valid state driver’s license with an acceptable driving history.