Accounts Payable Specialist II

The purpose of this position is to perform professional level accounting work for accounts payable/receivables by ensuring that all vendor payments meet Generally Accepted Accounting Principles (GAAP) and County guidelines, policies and procedures for approval and documentation; and are accurately processed in a timely manner. This class works independently, under limited supervision, reporting major activities through periodic meetings.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Applies knowledge of accounting practice to the accounts payable functions to assure that all transactions are properly processed.
• Resolves problems that require a working knowledge of accounting principles and uses independent judgment to determine acceptable options to resolve.
• Examines all invoices for completeness, internal accuracy and conformance with uniform accounting principles.
• After qualifying invoices, this position will enter their assigned vendor invoices into the system, then check the batches for accuracy, posting when finished.
• Processes invoices, check requests, and EFT payments for completeness and accuracy in accordance with policies and procedures.
• Reconciles assigned vendor statements with accounts payable records to ensure accuracy and resolves any discrepancies.
• Maintains accurate historical records of all documents saving them in the correct locations.
• Maintains vendor files, obtains W-9, and other required forms.
• Assists with vendor database entry and maintenance. 
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one (1) year of college.
• Over two years and up to and including four years of related experience.