What are the responsibilities and job description for the Executive Assistant to the CEO/Executive Team position at Beaudin Construction?
Keep Construction Moving Behind the Scenes - Join Beaudin Construction as Our Executive Assistant!
Position Title: Sr. Executive Assistant
Company Name: Beaudin Construction
Pay Range: $75,000-$90,000 per year (depending on experience)
Industry: General Construction (Multi-family & Commercial)
Location: Clackamas, OR
Job Overview
Beaudin Construction is seeking a highly skilled and experienced Senior Executive Assistant to support our leadership team with high-level administrative, communication, and coordination functions. This role is critical to maintaining operational efficiency and supporting key initiatives, including client management, legal documentation, and business development. The ideal candidate brings a polished, professional demeanor, deep familiarity with the construction industry, and thrives in a fast-paced environment. If you're resourceful, detail-oriented, and ready to take ownership of executive support, we want you on our team.
Who We Are
Beaudin Construction is a general contractor specializing in commercial and multi-family construction projects. Based in Clackamas, OR, we're a tight-knit team that thrives on collaboration, accountability, and craftsmanship. Our culture emphasizes professionalism with personality-where we take our work seriously, but not ourselves. At Beaudin, everyone contributes to building lasting client relationships and exceptional projects.
Learn more at www.beaudinconstruction.com.
Key Responsibilities
- Manage executive calendars, meeting logistics, and travel arrangements
- Coordinate industry events and client-facing activities
- Draft and manage internal/external communications (emails, memos, proposals)
- Assist with contract document preparation for clients and subcontractors
- Coordinate insurance certificates, bonding, and qualification documents
- Assist with RFP responses, presentations, and proposal development
- Research and identify potential new clients for business development
- Track industry networking events and register executives for participation
- Interface with clients, vendors, attorneys, and stakeholders on behalf of leadership
- Handle purchases and reimbursements for executive team
- Maintain strict confidentiality in handling sensitive business and legal information
- Answer inbound calls and respond to email inquiries
- Support hiring process by screening candidates as needed
- Prepare financial documents and legal materials (no accounting required)
Qualifications
- 5 years of experience supporting executives (preferably in construction, architecture, or real estate development)
- Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Comfortable using Adobe Creative Suite or equivalent software
- Familiarity with construction processes, terminology, and contracts
- Excellent written and verbal communication skills
- Strong attention to detail and organizational skills
- Experience interacting with legal teams and reviewing contracts
- Able to interpret basic financial documents
- Bonus: experience in construction law or real estate development
Benefits
- Medical, Dental, and Vision Insurance
- Retirement Savings Program
- Paid Time Off: Holidays, Vacation, Sick Days
- Bonus Program
- Travel Incentives
- Bi-weekly Pay Cycle
- Company-branded apparel
- Tech Package: Smartphone or Tablet
Schedule
- Full-time | Monday to Friday
- Occasional evening or weekend availability may be required for events or urgent matters.
Location
- Clackamas, OR
- This is an in-office position with some local travel for events and client meetings.
Equal Employment OpportunityWe are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.Compliance NoticeA background check will be completed as part of the onboarding process, in compliance with applicable laws.
Job Type: Full-time
Pay: $75,000.00 - $90,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $75,000 - $90,000